POSITION SUMMARY
The Events & Engagement Manager is responsible for coordinating and executing school-wide and community events throughout the year. With support staff, the Manager leads and supports key volunteer groups including their recruitment, coordination, and stewardship. The Events Manager is a key member of the Advancement team and reports directly to the Engagement Director.
In addition to experience with leading successful events, this position requires diplomacy and good judgment in working with a wide range of personalities and in dealing with highly confidential and sensitive information. The Events & Engagement Manager must be able to move the entire process toward its goals at a high-level, while simultaneously devoting significant attention to details and coordinating multiple events at the same time. In this role, this person will possess cultural competency and be comfortable facilitating conversations with volunteers, families, employees and vendors on issues that may arise.
The Events Manager champions a culture of engagement and belonging by embedding hospitality into every touchpoint, creating thoughtful, well-executed experiences for families, alumni, donors, employees, and vendors.
Pay Range: Exempt; $63,000 - $67,000/year
FTE: 1.0, Full-Time, 12 months
ESSENTIAL RESPONSIBILITIES
- Plan and coordinate a range of school-wide events including community events, fundraising events, parent engagement opportunities, and signature school programs
- Collaborate with the Parent Faculty Association and departments across campus to provide support and implement events, activities, and programs, all with a goal of improving the overall community experience
- Plan and coordinate major school events such as commencement and other all-school gatherings
- Provide logistics support for Alumni, fundraising and community engagement events in collaboration with internal teams
- Organize several smaller events throughout the year in support of school programs and community engagement
- Recruit, manage, and support event volunteers. Ensure that volunteers are clear on their duties, and that they feel well-supported and appreciated
- Develop and manage event timelines, logistics, and run-of-show documents
- Coordinate event logistics including facilities, catering, audiovisual needs, and vendor management
- Market events and produce collateral in collaboration with the Advancement team and communications team
- Track and manage event budgets, including expenses and reconciliation with the Business Office
- Manage guest registration and attendance tracking for events, as applicable
- Participate in all related meetings and events, which may occur in the evenings and/or on weekends
- Make occasional event announcements/presentations at staff and/or parent meetings
OTHER RESPONSIBILITIES
Other duties, as assigned by the Engagement Director.
COMPETENCIES