Executive Assistant Umdasch Group Ventures (d/f/m) - from 30 hours per week

As an Executive Assistant, you will support the Umdasch Group Ventures team in all administrative, organizational, and project-supported matters. You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.

You will collaborate closely with a globally dispersed team, requiring strong coordination skills, cultural sensitivity, and flexibility in working style and time management.

In addition, your core responsibilities include:

• Preparing board-level documentation, as well as creating presentations, reports, agendas, minutes, and communication materials in both German and English
• Planning, organizing, and coordinating meetings, workshops, events, selected marketing-related activities, and business trips (including flights, trains, hotels, and visas)
• Managing office organization, invoices, orders, and expense reports
• Serving as a point of contact and key user for various company systems
• Onboarding new employees, including hardware procurement, system access, and training
• Covering for colleagues during absences and flexibly taking on additional tasks