Job Purpose
The Deputy Manager – HR is responsible for supporting and managing core HR operations, including in-house payroll processing, statutory compliance, contractual manpower management, recruitment & training, HR administration, policy implementation, and employee engagement initiatives, ensuring smooth and compliant HR functioning across the organization.
Key Responsibilities
1. Payroll Management (In-House)
- Manage end-to-end in-house payroll processing for permanent and contractual employees.
- Ensure accurate processing of attendance, overtime, leave, incentives, deductions, and reimbursements.
- Coordinate payroll closing, salary disbursement, and payslip generation.
- Handle payroll-related queries and discrepancies.
- Maintain payroll records, reports, and MIS.
2. Statutory Compliance & Labor Laws
- Ensure compliance with applicable labor laws and statutory requirements, including:
- PF, ESI, LWF, Gratuity, Bonus, Income Tax (TDS).
- Prepare and submit statutory returns, challans, and filings within deadlines.
- Coordinate inspections, audits, and government notices.
- Maintain statutory registers, records, and compliance documentation.
- Keep updated on changes in labor laws and advise management accordingly.
3. Contractual Manpower Management
- Manage end-to-end contract labor manpower.
- Coordinate with contractors for onboarding, documentation, attendance, and wage compliance.
- Ensure contractors’ adherence to statutory and labor law requirements.
- Verify contractor bills, compliance records, and manpower deployment.
- Support contract renewals and workforce planning.
4. Recruitment & Onboarding
- Handle end-to-end recruitment for junior, middle, and support-level positions.
- Coordinate with department heads for manpower planning and job requirements.
- Source candidates through consultants, referrals, and internal databases.
- Conduct initial screening and interview coordination through our global platform.
- Manage offer letters, appointment letters, and onboarding formalities.
5. Training & Development
- Identify training needs in coordination with department heads.
- Plan and coordinate induction programs and skill-based training sessions.
- Maintain training calendars, attendance, and effectiveness reports.
- Support learning and development initiatives.
6. HR Policies & Procedures
- Assist in drafting, implementing, and updating HR policies, SOPs, and manuals.
- Ensure communication and adherence to HR policies across the organization.
- Handle employee grievances and disciplinary matters in line with company policy.
- Support performance management and appraisal processes
7. Employee Engagement & Welfare
- Plan and execute employee engagement activities, events, and initiatives.
- Promote a positive work culture and employee well-being programs.
- Support internal communication and employee feedback mechanisms.
- Work on Identified action plan and suggest improvement initiatives.
8. General Administration
- Oversee day-to-day HR and administrative activities.
- Maintain employee records, HRIS data, and documentation.
- Coordinate with vendors for office administration and facilities support.
- Prepare HR reports, MIS, and presentations for management review.
Key Skills & Competencies
- Strong knowledge of payroll processing and labor law compliance.
- Experience in contract labor management.
- Recruitment and training coordination skills.
- Good understanding of HR policies and employee relations.
- Strong analytical, organizational, and communication skills.
- Proficiency in MS Excel, HRIS, and payroll software.