Senior Recruiting Coordinator

As a member of the Talent Acquisition Team, you will assist in our efforts of finding the best talent by partnering with our recruiters to ensure the best possible candidate experience. We want every person who takes the time to explore opportunities at Carbon to walk away with a positive experience, no matter the outcome. As one of the main candidate contacts, the person in this role will look at the hiring process from end to end to ensure everyone we meet feels valued and respected.

This role begins as a temporary role with the possibility of converting to a regular full time role in the future. This role requires the person to be onsite 4 days a week minimally, initially in our Redwood City office and then in our new Sunnyvale office starting late May 2026. This role is not eligible for current Visa transfer, or relocation.

You will…

• Partnering with Recruiters in the talent acquisition team to ensure a best-in-class candidate experience from application through offer process.
• Directly support recruiters with all coordination and recruiting activities related to hiring, interviewing, offers, and pre-onboarding.
• Using ATS (Greenhouse / Workday) & GSuite products, schedule all phone, zoom and onsite interviews and debrief sessions.
• Leverage AI tools (such as Claude, Gemini, ChatGPT, or similar) to automate repetitive recruiting workflows, draft communications, and improve team efficiency; actively identify opportunities where AI can reduce manual effort across the talent acquisition process.
• Serve as the main point of communication between candidate and interview teams to ensure everyone is aligned and aware of scheduling logistics.
• Using our applicant tracking system, Greenhouse, track interview activity and assist with management of open jobs to ensure we have accurate data.
• Assist in the preparation of offer letters using Greenhouse and DocuSign.
• Respond, communicate, and follow up quickly and effectively to urgent tasks and requests in an environment with changing priorities
• Support the administration of travel, relocation, and employee referral programs, and candidate accommodations while onsite.
• Initiate background checks and clear background investigations.
• After offer acceptance, orchestrate coordination with IT and our onboarding team to ensure the new hire has a successful first day.
• Maintain personal and team metrics such as interview volume, employee referrals, offer acceptances and budgeting and expense tracking.
• Approach every process with a continuous improvement mindset; suggesting innovative ways to increase efficiencies across the Recruiting team
• Take on other projects as needed.

You have…

• A high level of organization and communication, which is needed to handle multiple complex interview schedules with a high level of detail, accuracy and sense of urgency
• A strong customer service focus to ensure a positive candidate experience
• Outstanding interpersonal skills; you communicate effectively and build strong, productive relationships with candidates, hiring managers, peers, and senior leadership
• The ability to quickly learn and thrive in a fast moving and sometimes ambiguous environment
• Comfort and curiosity with AI tools — you don't need to be an engineer, but you stay current with emerging AI technologies and have hands-on experience using them to streamline work, draft content, or solve operational problems faster.
• High level of integrity and confidentiality with sensitive information
• Prior experience with Google (docs, sheets, calendars), Docusign, MS Office and Applicant Tracking Systems preferred.
• The skillset to he highly organized, self-motivated problem solver
• Proven ability to work cross functionally to achieve desired outcomes. While you are a key player in ensuring a good candidate experience, there are many other people you will be working with to be successful.
• Track record of success in managing many projects and programs concurrently.
• Understanding of the unique challenges (and opportunities) or working in a startup environment. If you crave highly defined processes and structures, be prepared to be a part of the team that creates them. We like good processes too, but we are a work in progress.
• A genuine appreciation for diverse perspectives and collaborative environments. You understand that the best teams are built from varied backgrounds, experiences, and ways of thinking, and that shows in how you engage with every candidate.

You do not need to match every listed expectation to apply for this position. Here at Carbon, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

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At Carbon, we look at the person holistically and carefully consider a wide range of factors when determining salary. The compensation bracket for this position is $33.65 - $47.12 (per hour). In order to maintain equitable internal pay practices, we aim to hire new employees near the midpoint of $40.38 taking into account your experience, work location, certifications, and the unique skills you bring to the role.

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