POSITION TITLE: Branch Administrator
REPORTS TO: District Administrator
Konecranes is looking for a professional individual to fill our Branch Administrator role. As a Branch Administrator, you will be handling the administrative duties for our Port Service business. We are seeking a highly organized individual who is self-motivated and can work independently. You will be expected to work quickly and efficiently to ensure your tasks are completed in a timely manner. If you are organized, tactful, and are interested in working with one of the leading companies in the industrial manufacturing field, look no further than Konecranes!
PRINCIPAL RESPONSIBILITIES:
Responsible for processes and associated procedures and business rules for the following:
- Administration of company vehicles, cell phones, and credit cards
- Assist management teams with meeting administration and travel bookings
- Compile and keep track of MSHA and subcontractor hours
- Assist customers and vendors with Certificates of Insurance when necessary
- Training confirmation and travel bookings
- Managing personnel profiles in systems (SAP, Siebel, PC, etc)
- Order and manage company printers and copiers
- Order office supplies, business cards, and marketing materials for branches
- Ensure hourly time entries in Siebel are correct and according to Company policy
- Assist business units with their payroll approval process, ensuring time is reported accurately but with minimal administrative time spent by front-line employees
- Escalate any recurring issues, and assist with process improvement
- Coordinate between the front-line employees and the corporate payroll group to ensure maximum efficiency and accuracy
- Enter expense reports into SAP on behalf of team members
- Process AP bills that are not sent to FSSC and work with vendors to update their remit to information
- Agreement and asset creation and/or review
- Use the current Siebel system in the agreement entry process efficiently
- Develop competency and use processes and tools provided for this role.
- Use queries and reports to assist in daily job functions.
- Strict adherence to the organization鈥檚 agreement requirements and order process flows relating to the sales and service handbook guidelines.
- Coordinate customer data maintenance
- Execute all functions in line with the applicable delegation of authority
- Review invoicing data for accuracy and ensure compliance to customer requirements
- Complete the invoicing process within SAP
- Send invoices to end customers
- Maintain customer contact information and billing requirements
- Complete customer follow-up to ensure the receipt of invoice and payment expectations
- Assist in resolving customer disputes, sometimes working with other internal groups
- Submit invoices to customer third party billing sites as required
- Other duties as assigned by supervisor