JOB PURPOSE
This is an important factor in the supply chain management to ensure the goods are purchased, transported, stocked and delivered in a timely and cost-effective manner.
KEY RESPONSIBILITIES
- Overseas Procurement:
- Research potential vendors and collect their data;
- Compare and evaluate offers from suppliers in order to purchase reasonable price for the same goods/ service;
- Negotiate contract terms of agreement and pricing;
- Convert overseas PR to PO on SAP to send to right vendor
- Keep track orders and ensure timely delivery in cooperation with internal deparments and customs broker: follow/ push up order confirmation (OC), then update to the requestor, coordinate with customs broker to prepare/ check draft customs declaration form (CDF) before receiving arrival notice, prepare print copy of relevant shipping documents to submit the customs/ authorities.
- Arrange payment of taxes, commodities, customs broker, shipping forwarders, etc. with relevant documents and on system. Keep record of all vendor payments for easy searching when necessary.
- Maintain updated records of purchased products, HS code, CDF number delivery information and invoices;
- Warehousing:
- Arrange proper storage, maintain inventory, report damages upon discovery;
- Receive/issue goods physically and collect relevant documents;
- Cordinate with warehouse or/ and IS team to load/ unload goods properly
- Observe/ review imported goods quality in cooperation with related parties;Support during stocktaking;
- Other tasks as assigned by line manager.
WORKING RELATIONSHIPS
- Internal: departments with demand for overseas purchasing
- External: overseas vendors, warehouse managment, customs broker, forwarders, authorities
Awareness of ISO 14001 and 45001 standards