We are looking for a Document Controller to join our infrastructure project team. The successful candidate will be responsible for managing project documentation, maintaining accurate records, and ensuring that all documents are properly registered, tracked, distributed, and maintained in accordance with project procedures.
Key Responsibilities:
- Manage project documentation, including drawings, specifications, RFIs, method statements, material submittals, Inspection Requests, technical submissions, and correspondence.
- Register and track all incoming and outgoing documents using the project document management system.
- Maintain document registers and ensure documents are properly filed and easily accessible.
- Control document revisions and ensure the latest approved drawings and documents are available to the project team.
- Distribute documents to the relevant project stakeholders and maintain accurate transmittal records.
- Track document status, approvals, comments, and outstanding submissions.
- Follow up with the Contractor, Client, Engineers, and project team regarding pending documents and overdue responses.
- Maintain records of drawings, technical submissions, approvals, correspondence, and meeting minutes.
- Ensure compliance with project document control procedures and reporting requirements.
- Use document management systems such as Aconex, SharePoint, EDMS, or similar platforms.
- Assist with document audits and maintain accurate project records throughout construction.
- Manage project closeout documentation, including as-built drawings, O&M manuals, warranties, testing records, and handover documents.
Requirements:
- Diploma or Bachelor’s Degree in Business Administration, Document Control, Engineering, or a related discipline.
- Relevant experience as a Document Controller on infrastructure or construction projects.
- Good knowledge of document control procedures and project documentation.
- Experience with Aconex, SharePoint, EDMS, or similar document management systems.
- Proficiency in Microsoft Office, particularly Word and Excel.
- Strong organizational skills and attention to detail.
- Good communication and coordination skills.
- UAE experience on infrastructure projects is preferred.