We are seeking an experienced Procurement Manager to support a leading Financial Institution's Corporate Real Estate portfolio across Hong Kong. The role will lead end-to-end procurement and vendor management activities for workplace, office fit-out, capital projects, infrastructure, and construction-related services.
The successful candidate will develop sourcing strategies, manage competitive tender processes, negotiate commercial agreements, mitigate vendor risk, and drive best-value outcomes while ensuring compliance with client procurement governance, risk, and regulatory requirements.
Key Responsibilities
Procurement Strategy & Category Management
Develop and implement procurement and sourcing strategies for corporate real estate, workplace, fit-out, construction, professional services, furniture, facilities, and technology-related categories.
Partner with business stakeholders to understand project requirements and procurement needs.
Conduct market analysis, supplier assessments, and benchmarking exercises to identify optimal sourcing solutions.
Support category management and supplier consolidation initiatives.
Drive cost savings and value creation through strategic sourcing approaches.
Tender & Sourcing Management
Lead end-to-end sourcing activities, including RFI, RFQ, and RFP processes.
Develop procurement plans, tender documentation, evaluation criteria, and award recommendations.
Manage vendor communications, tender clarifications, and bid submissions.
Coordinate tender evaluations with project teams and stakeholders.
Ensure procurement activities adhere to governance, compliance, and audit requirements.
Commercial & Contract Management
Lead commercial negotiations with suppliers, consultants, and contractors.
Develop and negotiate contracts, service agreements, KPIs, SLAs, and commercial terms.
Collaborate with Legal, Risk, Compliance, and Finance teams during contract reviews and approvals.
Manage contract execution and maintain contractual documentation.
Support claims management and dispute resolution where required.
Vendor Management & Governance
Support supplier onboarding and ongoing vendor relationship management.
Monitor supplier performance against contractual obligations, KPIs, and service levels.
Conduct performance reviews and identify improvement opportunities.
Maintain procurement records, reporting, and audit documentation.
Support sustainability, supplier diversity, and responsible procurement initiatives.
Financial & Commercial Oversight
Review vendor pricing, commercial proposals, and tender submissions.
Perform cost benchmarking and market assessments.
Support budget management, forecasting, and commercial reporting.
Assist project teams with value engineering and cost optimisation opportunities.
Review payment applications and invoices for contractual compliance.
Risk & Compliance Management
Identify and mitigate procurement, contractual, and supplier-related risks.
Ensure compliance with procurement policies, corporate governance standards, and regulatory requirements.
Support internal and external audits where required.
Maintain procurement risk registers and mitigation plans.
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