Facilities Assistant (EMEA Grade - Graduate)

Job Title

Facilities Assistant (EMEA Grade - Graduate)

Job Description Summary

Facilities Assistant - Zug, Switzerland.
The Facilities Assistance is a key member of the Cushman & Wakefield Zug team. Working to provide an excellent workplace experience for clients and visitors working within this high-profile site.
The Facilities Assistance works closely with the Facilities team, vendors and clients to maintain the office to a high standard and assist in resolving any issues.

Job Description

Key Responsibilities

Example day

Working Time 08:30-17:30

The workday starts at 8:30 a.m. Collect the mail at the post office in Zug and go to the office.  On arrival, have a short briefing with the Cushwake on site team. Then walk through the office building and restock any missing supplies in the kitchen. Next go to the gym for cleaning. (wash the floor, shower and fitness mat are also cleaned) and then the restrooms, clearing any blockages, refilling toilet paper.  After this restock the coffee machine, glasses, and cups in the kitchen, if needed. From 12:00 to 1:00 p.m., cover reception, covering lunchbreak of Cushwake on site team.

Lunch break from 1:00 to 2:00 PM.

Then collect and wash the dishes on each floor. Cover reception from 4:00 to 5:30 PM, and at 5:00 PM last round within the building, checking all windows are closed and if everything looks good and in order.  Check for any issues or broken items, see if they can be fixed or if not pass on to the Cushwake site team.

Reception Holiday Cover for CushWake site team

07:30 – 17:00 (specific time for holiday cover)

Arrive at the office at 7:30 a.m. collecting the mail. Work at reception until 5:00 p.m, dealing with any tasks which arise through out the building.

Cleaning during the holiday cover a lady (Cleaning Cover) from Equans comes at midday for 2 hours to clean the gym and toilets.

Monthly Tasks:

• Empty and clean the ice machine.
• Dust the pendant lamps.
• Vacuuming lobby chairs in the customer area.
• Clean the kitchen shelves.
• Restocking/Checking copy stations
• Dust the mailboxes in the mailroom

Quarterly Tasks:

• Dust the pictures. Dust the wardrobes.
• Vacuum all the chairs in the large meeting room.
• Clean elevator grooves.
• Clean the entrance doors to the company.
• Vacuum the basement.
• Cleans the floor on all basement rooms

Semi-Annual tasks:

• Clean the mirrors in the gym.
• Thoroughly clean each refrigerator.
• Check the chairs in each kitchen and tighten any loose screws.
• Dust the skirting boards.

Annual tasks:

• Clean the wooden floors in each kitchen with a special cleaning agent.
• Clean all partition walls in offices and shared spaces.

As needed:

• Descale the coffee machine and change the filter
• Meeting room set up, arrange different seating
• Preparing food buffet for meetings (lunch or dinner), monthly Znüni (breakfast), monthly Lunch and Learn event
• Clean all dishes after lunch, breakfast events
• Clean microwaves
• Clean the walls in the toilet
• Put the garden furniture outside in the spring and store it in the cellar in the autumn. Clean it
• The person must walk through the company with their eyes open and do additional things as needed. Always be ready. Push chairs back to the table.
• Clean whiteboards and stock them up with paper and pens
• Summer season, open the parasol on sunny days and close in the evening
• Scanning the mail to the TR Finance department
• Replace the ERP and other documents on the black wall on each floor
• Regularly calls with the cleaning supervisor, give advice and feedback. Organizer day cleaner in unplanned situations
• Remove waste and recycle in the recycling room
• Listed as emergency contact at Securitas AG, out of office hours
• Bring registered letters to the post office
• Check garage and visitor parking spots
• Clean up spills on demand
• Empty the shredder

Skills & experience

• Good computer skills
• German and English skills
• Enjoyment of working with people, competence, flexibility, friendly demeanor
• Attentive and accommodating to customer requests                                                      
• Experience in cleaning is an advantage (hotels, vacation rentals, or similar)
• Reliable, independent, and meticulous work ethic
• High quality and responsibility awareness

Very important for this job, be flexible and able to work with receptionists (teamwork).            

INCO: “Cushman & Wakefield”