To collect and review all documents pertinent to payment preparation (purchase request, purchase order, receiving record, invoice, etc…), ensuring mathematical accuracy, legitimacy and completeness of the transaction before filing them per supplier’s name, pending for payment.
To initiate payment process in due time as per agreed terms and submit funds requirements accordingly to Associate Director of Finance.
To perform all Accounts Payable sub-ledger bookings and to verify that Accounts Payable sub-ledger and General Ledger balances are matching.
To maintain up-to-date creditors’ filing and to ensure that on-hand outstanding invoices match with A/P ageing report as per the system
To prepare a monthly payment schedule and ensure the prompt payment preparation accordingly.
To prevent any risk of double payment by stamped all documents “paid” once payment approval process is completed.
Ensure timely preparation of statutory returns and submit to Associate Director of Finance for onward submission.
Assist Director of Finance in preparing Month-end Departmental Profit & Loss Account and ensure accountability of all the bills/ invoices and adequate provisioning for unbilled challans.
To Manage the Accounts Payable function of the Hotel by developing the strategy aligned to the hotel’s/ Departmental mission, goals and objectives.
To provide a courteous, professional, efficient flexible and upscale service at all times, following the Pullman Quality and Attitude Standards of Performance.
To be entirely flexible and adaptable to rotation in or any other Department of the hotel as assigned from time to time.