AECOM is seeking an Invoice Review Coordinator for our Baltimore, MD office to support the Amtrak B&P Tunnel Replacement (BPTR) Program among other project opportunities available atAECOM. This position will be responsible reviewing vendor invoices, payment applications, and billing documentation to ensure compliance with contract terms, project requirements, and customer agreements. This role serves as a critical liaison between project management, finance, and operations teams by validating that billed charges are supported by contractual obligations and approved project work.
Key Responsibilities
- Review contractor and subcontractor billings, pay applications, invoices, and supporting documentation for accuracy and contractual compliance.
- Compare billing submissions against contract requirements, scope of work, pricing schedules, work authorizations, and change orders.
- Verify labor, equipment, material, and subcontractor charges are properly supported and comply with contract terms.
- Identify discrepancies, unsupported costs, overbillings, duplicate charges, or missing documentation.
- Collaborate with project managers, contract administrators, finance personnel, and vendors to resolve billing issues.
- Maintain detailed records of contract reviews, findings, approvals, and invoice status.
- Assist with tracking contract values, amendments, change orders, retainage, and remaining contract balances.
- Monitor compliance with transportation, infrastructure, and construction project requirements.
- Support monthly financial close activities through timely invoice review and approval processes.
- Prepare reports and summaries related to contract compliance, billing exceptions, and payment status.
- Ensure adherence to company policies, internal controls, and audit requirements.