Catering Sales Administrative Assistant

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant for the Moscone Center.  Responsible for providing excellent support services to the Catering Operations Department.  Other responsibilities include ensuring efficient office operations, maintaining organized records, and processing paperwork relative to packers, delivery receipts, tip sheets, etc.  To be successful in this role, you’ll need administrative skills and experience in a fast-paced office environment.  Ultimately, you will help support our team to ensure events run smoothly.

ESSENTIALL DUTIES:

Process all paperwork necessary to the Operations Department:

                Review BEO distributions with Operations Directors

                Create Packets under Operations Directors supervision

                Organize DRs for Operations Managers

                Return DRs to Sales Department

                Turn in Tip Sheets relevant to services rendered, under Operations Directors’ supervision

                Transmit special menus as needed in conjunction with BEOs

                Keep track of when paperwork is due as per the CBA

                Maintain open communications with all other departments

                Other related duties as pertains to paperwork for the Operations Department

                Adhere to all Legends Global policies and procedures

SUPERVISORY RESPONSIBILITIES:

                None

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of knowledge, skills, and/or ability.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Minimum one year experience in a fast paced office environment

SKILLS AND ABILITIES:

Ability to work all shifts including nights, weekends and holidays, as needed

Good written and verbal communication skills

Ability to read and interpret documents

Ability to calculate amounts

Ability to execute instructions, in written and/or oral form

Ability to deal with problems involving several concrete variables in standardized situations

COMPUTER SKILLS:

Proficiency with Microsoft Office including:  Word, Excel, Outlook, PowerPoint

OTHER QUALIFICATIONS:

Strong verbal and written communication skills

Ability to multi-task

Hourly Range: $25-$30/hour

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to move around the facility, and from building to building.

NOTE:

The essential responsibilities of this position are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other cause(s).  This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an EQUAL OPPORTUNITY/AFFIRMATIVE ACTION employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.  VEVRAA Federal Contractor.