Main Accountabilities:
Lead, manage and support all finance and procurement related activities with the use of all company policies, processes, systems and procedures to achieve the VESE business objectives in the short, medium and long term through continuous improvement, sound financial management and in accordance with the Integrated Management System.
Detailed Job Description:
Prepare and present monthly financial performance reports for management review and use for decision making.
Coordinate/prepare the yearly budget and quarterly forecast and provide advice and assistance as required.
Responsible for the issuance of all internal and external financial reports/statements.
Initiate, coordinate and liaise with appointed financial and ICV auditors to ensure audit initiation and completion within the agreed time frame.
Manage and update the revolving periodic cash flow report.
Manage the company payroll, remuneration aspects and relevant reporting.
Monitor receivables and implement/maintain effective collection strategies in collaboration with relevant other departments.
Monitor payables and implement/maintain efficient payment strategies to ensure good cashflow management and supplier relations.
Ensure that all finance and procurement activities/functions/controls are performed in accordance with best practice, sound financial principles, company policy, company procedures, legal and contractual compliance at all times.
Work in close cooperation with all other departments to maximize overall company performance and resource efficiency/effectiveness and financial performance understanding.
Ensure the implementation and execution of finance and procurement activities based on Lean management principles and continuous improvement.
Ensure on job training and development of the finance team on proper accounting discipline and continuous improvement.
Ensure that the UAE laws (related to finance, fiscal and legal matters) and International Accounting Standards are properly applied.
Assist with any relevant legal advisor liaison or matters.
Assist all departments with follow up and monitoring of corporate matters and company contracts.
Set an action plan for the Finance Department aligned with the company goals and implement Standard Operating Procedures (SOP).
Undertake any other reasonable work or related task at the request of the General Manager.
Oversee and guide the purchasing team based on company purchasing policies, controls, ethics and cost efficiency.
Assist with implementation of purchasing/service agreements and negotiations.
Ensure optimal performance of the finance team and conduct annual performance appraisal.
Act as financial signatory in accordance with applicable PoA’s and authority matrix.
Responsible for all banking activities including liaison, cheque books, transfers, hedging, bank guarantees, fixed investments, etc.
QHSE :
Understand, implement and follow the QHSE policy and procedures.
Proactive approach towards ensuring safe work practices and safe behaviour..
Participate in risk assessments and reviews.
Promote excellent QHSE practices and understanding.
Responsible for Health and Safety of all personnel under his/her authority, including others who may be affected by the company’s activities.
Ensuring incident and near-miss reporting procedures are understood and complied with, and assist with accident investigations where appropriate
Providing accurate information to audit teams whenever necessary.
Define roles, responsibilities and authority in his/her department.
Coordinating with the HR/PR department when planning identifying training needs.
Comply with the QHSE policy of VESE.
Veolia Values:
Comply with Veolia Group Values; Responsibility, Community Spirit, Respect, Innovation and Customer Focus
Take initiative and always act in a professional and ethical manner.
Represent VESE in a courteous, helpful and business-like behavior.
Maintain an uncompromised level of confidentiality and integrity related to all VESE information and operation in general.
Adhere to and encourage adherence to all corporate policies and procedures.
Teamwork and Collaboration:
Maintain coordination and effective working relationships with other job functions and the other teams.
Train and develop subordinates.
Participate in overtime tasks as required from time to time.
Coordinate, assist, supervise activities related to financial system updates, upgrades and replacements.
Organizing and Reporting:
Ensure that reporting is performed promptly and accurately.
Organize soft & hard files with focus on digitalization.
Update reports within specified time.
Produce/update required reports/dashboards when required for management.
Communication:
Report all relevant information to the Management promptly and accurately.
Ensure effective, accurate and prompt communication with all other departments, clients, suppliers and Veolia teams.