Coordinate the day-to-day purchasing requirements of the hotel across all departments.
Prepare and process purchase orders accurately and in accordance with approved purchasing procedures.
Liaise with suppliers regarding pricing, product availability, deliveries and order requirements.
Obtain and compare supplier quotations to support competitive pricing and value for the hotel.
Maintain strong and professional relationships with approved suppliers and hotel departments.
Ensure purchases are made through approved suppliers and in accordance with Accor procurement policies and procedures.
Monitor outstanding purchase orders and follow up with suppliers to ensure timely delivery.
Review delivery documentation and assist with resolving discrepancies relating to quantities, quality, pricing or invoices.
Maintain accurate purchasing records, supplier information, pricing and supporting documentation.
Work closely with the Finance, Kitchen, Food & Beverage, Housekeeping, Engineering and other operational departments regarding purchasing requirements.
Assist with inventory and stock control processes where required.
Support cost-control initiatives and identify opportunities for improved purchasing efficiencies.
Assist with month-end purchasing requirements, reporting and reconciliation as required.
Ensure appropriate documentation and internal controls are maintained for audit and compliance purposes.
Perform other purchasing and administrative duties as reasonably required.
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