The M402 Procurement Manager supports the M400 Procurement Lead for the procurement of the M402 contract to develop procurement documents, including requirements, specifications and input into contracts. The role holder shall assist in the production of the procurement documentation including but not limited to, the contract requirements, procurement documents and draft contracts.
Principal Accountabilities
- Act as the first point of contact for the M402 contract procurement matters.
- Deliver procurement activities as directed by the M400 Procurement Lead.
- Lead the development and management of the M402 procurement contract management plans and procurement strategies for the M402 contracts in line with the project programme and timelines.
- Lead the development and production of the procurement documents for both the qualification and selection stages of the procurement of the M402 contracts.
- During the tender process and the preferred tenderer period, provide support to the M400 Lead in preparing and reviewing contracts issued to the preferred tenderer ahead of contract close. This includes attending contract review meetings and reviewing proposed changes to contracts and schedules, as required.
- Support the M400 Lead in coordinating with relevant project stakeholders, such as Design and Engineering, Project Controls & Performance, Safety, and Information Management. This includes preparing and drafting technical specifications and clauses in collaboration with external advisors to produce comprehensive procurement documents. These documents may include Pre-Qualification Questionnaires (PQQs) or equivalent documents, Invitation to Tender / Invitation to Negotiate / Invitation to Participate in Dialogue documentation, Tender Proformas, Scope documents, Tender Design Specifications, Drawings, Technical Specifications and Requirements documents, and Data Room information for tenderers.
- Support the M400 Lead in managing and coordinating the process for responding to tenderer clarifications, including management of clarification trackers, coordination with relevant stakeholders and advisors to draft responses, and liaison with legal advisors during the clarification and evaluation stages.
- Support the M400 Lead in drafting shortlisting letters for qualification stages and regret/success letters during the selection stages of procurements.
- Manage and maintain documents in accordance with client procedures.
- Assist with updates and revisions to procurement processes, policies, and procedures.
- Assist in providing accurate and timely information about progress and plans to support the M400 Lead in managing and coordinating monthly commercial and procurement progress reports.
- Participate in progress meetings to discuss procurement and assurance plans and progress, as required.
- Support the M400 Lead in managing and coordinating the resourcing of the M400 team, fostering a proactive and positive culture.
- Ensure the team remains fully trained and up to date on procurement best practices, EU procurement directives, Irish law, and other relevant statutes.
- Take reasonable care of your own and others' health, safety, and wellbeing by taking personal responsibility for safe working practices.
- Cooperate in all matters relating to health and safety, always following safe working procedures.
- Act as a role model for the organisation’s vision and values, behaving in line with established ways of working and encouraging others to do the same.
- Promote equality in the workplace and demonstrate appropriate behaviour when interacting with colleagues.
- Perform additional tasks, activities, or other duties as required by the role.
- Maintain the confidentiality, integrity, and availability of corporate information, ensuring it is protected from unauthorised disclosure, modification, or destruction, and never knowingly placing organisational information or information systems at risk.