The Operations Specialist will provide high-level operational support and commercial administration for projects.
Ensure all contractual obligations, financial cycles, and compliance requirements are met throughout the project lifecycle.
Act as a key interface between project teams, occasionally clients, and corporate departments (Finance, HR, Legal) to ensure operational efficiency.
Specific Responsibilities:
Financial & Commercial Admin: Invoices preparation, review and submission then Payment submission and follow ups.
Project kick-start: Lead the initiation of the kick-start phase for new projects, coordinate for insurances, bonds and all initial required documents coordinating with stakeholders to ensure resource readiness and the execution of documentation plans.
Secondment Contracts Management:
Administer the full secondment lifecycle, including recruitment activities, CV screening & reviews, and mobilization/demobilization requests (PAAFs, ATMs, ATDs).
Manage the end-to-end invoicing cycle including preparation, review and submission of invoices then Payment submission and follow ups.
Timesheet preparation, review and approval, and drafting, review, and submission of invoices, and payment follow-up.
Technical Submissions: Support new projects in the preparation and submission of initial project deliverables until full deployment of teams.
Insurances: Coordination for general and project-specific insurance issuance and renewal cycles.
Bonds & Guarantees: Arrange, track, and manage the issuance/ cancellation or retrieval of performance bonds and guarantees with finance department in accordance with contract requirements.
Reporting: Support project teams in preparing Contract Project Review presentations (CPR).
Correspondence: Prepare letters, memos, official correspondence, and maintain project trackers and dashboards.
Procurement: Lead full cycle of preparation, review and signature of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).