Commercial Director, Major Projects

About The Role

The Commercial Director is a senior leadership role responsible for overseeing all commercial aspects of major projects within a Joint Venture (JV) environment on Egis' behalf. The Commercial Director ensures effective contract administration, change management, risk and claim management, and compliance with all contractual and quality requirements. This role provides strategic guidance and mentorship to commercial staff, supports process improvements, and ensures that all commercial management activities are completed efficiently and in accordance with company policies and relevant project standards.

Key Responsibilities:

Leadership & Representation

1. Serve as Egis commercial representative towards the Client, Owner, and external third parties.
2. Provide direct guidance, mentorship, and leadership to contract and risk management staff on the project.
3. Coordinate with senior project staff to drive continuous process improvements and implement best practices.
4. Action and manage initiatives and requests from the Project Director (PD) and Executive Committee (EC).

Contract Administration

1. Draft, review, negotiate, and facilitate approval of all design service agreements (DSA) and subcontractor agreements.
2. Draft and/or review all contractual correspondence with Clients and subcontractors, involving legal representatives as needed.
3. Update and maintain all project agreements, incorporating approved amendments and change orders.
4. Advise and monitor the project management team regarding compliance with, or deviations from, contract terms.

Subcontract Management

1. Develop detailed scopes of work, invoice templates, and schedules for inclusion in subcontractor agreements, in conjunction with the project management team.
2. Monitor subcontractor performance and compliance.
3. Track and verify subcontractor insurance compliance by obtaining certificates of insurance annually.
4. Oversee financial administration of subcontractor contracts, including billings, holdbacks, claims, and change orders.

Change Management

1. Develop and manage processes for identifying, quantifying, documenting, submitting, and tracking change orders, with input from discipline leads and the Design Manager.
2. Participate in monthly forecasting and coordination meetings with the Project team and Client to identify potential change orders.
3. Work with the project controls group to ensure labor hours and costs are accurately recorded for potential or pending change order work.
4. Prepare documentation and conduct training sessions to communicate key contract terms and scope inclusions/exclusions to the Project team.

Client Invoicing & Financial Management

1. Prepare and submit, or oversee the preparation and submission of, client invoices and supporting documentation in compliance with the DSA.
2. In collaboration with the Project Accountant, manage the JV’s cashflow and working capital requirements, monitoring recommendations for injections, repayments, or profit distributions as needed.
3. Approve all payment releases to Egis subconsultants and vendors.

Risk & Claim Management

1. Working with the Risk Manager, implement a risk management framework to identify and track potential, emerging, and realized risks on the Project.
2. Ensure contingency budgets reconcile with project risk analysis outcomes.
3. Lead and manage all claim-related documentation and communication, including preparation of counterclaims, in conjunction with the legal representative.
4. Liaise with legal, claim, risk, and insurance resources of each Party as required.
5. Work with the Design Manager to develop documentation tracking quantity changes throughout the project lifecycle.

Insurance & Auditing

1. Satisfy insurance requirements outlined in the DSA and project agreement, including facilitating placement of project-specific policies if applicable.
2. Act as the main point of contact for project financial auditing.
3. Collaborate with the Project management team to address any findings from financial or compliance audits.

Project Controls & Reporting

1. Support Project Controls reporting on key performance indicators related to contract performance.
2. Support the development of presentations, coordinate communications, and ensure effective engagement with project stakeholders.
3. Monitor the timeliness and quality of submissions to the Client and other project stakeholders.
4. Support the development of financial, administrative, commercial, and organizational frameworks for major project project delivery.
5. Prepare commercial project reports and status updates for internal and external stakeholders.
6. Ensure regular project meetings are held and clients are kept informed on progress, with timely issuance of meeting minutes, action logs, and decision requirements.
7. Working with the Project Controls team, ensure that project plans and schedules are prepared, managed, and updated as necessary, and that all deliverables are appropriately represented.
8. Working with the Information Management team, ensure that the project data ecosystem is established and auditable.