Program Coordinator, Quality & Safety

Union: Non-union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto General Hospital
Department: Quality & Safety
Reports to: Vice President, Quality & Safety
Salary Range: $63,549 - $95,336 per annum
Hours: 37.5 hours per week
Status: Permanent Full-Time
Closing Date: May 21, 2026

Position Summary

The Program Coordinator is an integral member of the UHN Quality & Safety portfolio, providing comprehensive administrative, financial, and project support to ensure the effective operation of programs and initiatives. The role is responsible for coordinating complex internal, executive, and board-level meetings, reviews, and educational events; preparing detailed documentation, reports, and materials; and managing calendars and follow-up actions for senior leaders. The Coordinator supports accreditation, educational and other strategic projects through project planning, implementation support, risk tracking, and issue escalation as required. This position also plays a key role in gathering, collating, and preparing program reports for internal leadership and external stakeholders.

Duties

• Plan, coordinate, and support portfolio meetings, reviews, and large interprofessional events, including complex scheduling, logistics, materials preparation, and follow‑up.
• Prepare, document, and disseminate meeting agendas, minutes (including executive-level content), reports, and action-item tracking.
• Manage calendars while balancing multiple competing priorities across programs and projects.
• Develop detailed project plans and provide end‑to‑end administrative, logistics and implementation support for assigned portfolio initiatives.
• Monitor project progress, identify risks or barriers, propose mitigation strategies, and escalate issues as required.
• Process accounts payable/receivable, manage billing activities, and respond to financial correspondence on behalf of the portfolio.