As a Junior Executive – Finance & Vendor Management, you will be responsible for developing a strong understanding of vendors, vendor details, and the services delivered across assigned countries. This knowledge will enable you to manage and control vendor operations effectively, ensuring seamless service delivery in coordination with local HUB teams and country‑level delivery resources.
You will familiarize yourself with end‑to‑end vendor payment processes for each service and country, ensuring accurate and timely payments in line with agreed schedules. Additionally, you will gain a detailed understanding of country‑specific and vendor‑specific requirements, exceptions, and timelines, with the objective of driving consistency and supporting future standardization of operations.
MSA - Coordinate with local DA Delivery & Procurement / legal team about MSA agreements & timelines of all the vendors
Yearly token - Manage E2E processing of yearly tokens in coordination with local delivery & local finance (token selection, raising PO, Token delivery, Receive invoice or billing from token vendor/ obtain approval of invoice/ confirm billings for token in Ariba/ obtain information from Finance team on date of payment/ communication with vendor to collect payment check on due date/ confirm receipt of payment by vendor
Data Collection Devices - Manage E2E processing of collection devices in coordination with local delivery & local finance (Device selection, raising PO, Device delivery, Receive invoice or billing from device vendor/ obtain approval of invoice/ confirm billings for devices in Ariba / obtain information from Finance team on date of payment / communication with vendor to collect payment check on due date / confirm receipt of payment by vendor
Vendors supplying Temp resources - Manage E2E processing of Temp Contracts in coordination with HR, local delivery & local finance. Obtain invoice from Human Resources/ get approval of invoice/ confirm billings for devices in Ariba/ obtain information from Finance team on date of payment/ communication with vendor to collect payment check on due date/ confirm receipt of payment
Telco vendor - Manage E2E processing of BAU Telco payments (data transmission) in coordination with local delivery & local finance / Obtain invoice from Telco vendor/ get approval of invoice/ confirm billings for Telco in Ariba / obtain information from Finance team on date of payment/ communication with vendor to collect payment check on due date/ confirm receipt of payment by vendor. To be done for all services. learn country level exceptions
POS vendor - Manage E2E processing of BAU POS vendor payments in coordination with local delivery & local finance. Obtain invoice from POS vendor/ get approval of invoice/ confirm billings in Ariba/ obtain information from Finance team on date of payment/ communication with vendor to collect payment check on due date/ confirm receipt of payment
Crowdsourcing vendor - Manage E2E processing of BAU crowdsourcing vendor payments in coordination with local delivery & local finance. Obtain invoice from crowdsourcing vendor/ get approval of invoice/ confirm billings in Ariba/ obtain information from Finance team on date of payment/ communication with vendor to collect payment check on due date/ confirm receipt of payment
T&E Advance (FTEs/Freelancers) - applicable markets only: work with local HUB resources/FTL/FTM for each of the countries on collating, reconciling & arranging T&E advance payments
FTC/Freelancers payment: work with local HUB resources/FTL/FTM for each of the countries on collating, computing & arranging payments to FTC/Freelancers payments (in some markets its weekly for e.g. Indonesia)
Get involve into vendor discussions (incase needed) to understand the concern better. Similarly also with local finance team inorder to get better clarity in operations
Learn country level exceptions while working on vendor payment processing
Anticipate challenges, risks and raise them HUB manager