We are looking for a Commercial & Contractual Subcontract Lead to join our team and take charge of the commercial and contractual administration of subcontracts for engineered equipment, site works, professional services, and permanent plant materials. In this role, you will oversee a portfolio of approximately 250 individual subcontracts, valued at around 1 billion Canadian dollars. You will lead a team of field subcontract administrators and coordinators, working closely with senior project management, engineering management, and design professionals to ensure project success.
Key Responsibilities:
- Develop and manage comprehensive subcontract and material contract administration procedures from inception to completion, ensuring all processes are streamlined and efficient.
- Serve as the primary point of contact for all subcontract and material contract administration matters, providing clear and consistent communication to all stakeholders.
- Ensure strict compliance with contract provisions, assisting contract handlers with drafting and managing contract correspondence to maintain clarity and accountability.
- Oversee the preparation and management of change orders, ensuring accurate identification of claims and effective contract administration.
- Manage all aspects of subcontract payment provisions, including the review and approval of payments to ensure timely and accurate disbursements.
- Resolve subcontractor grievances and claims promptly and fairly, maintaining positive relationships and minimizing project disruptions.
- Review subcontractor claims and contracts meticulously to ensure they conform to project policies and standards.
- Administer and maintain subcontract management systems, ensuring data integrity and accessibility for all project team members.
- Communicate and enforce subcontracting policies and procedures to the project team, ensuring everyone is informed and compliant.
- Provide comprehensive training to project team members to ensure adherence to subcontracting policies and procedures, fostering a culture of continuous improvement and compliance.
- Collaborate with senior project management, engineering management, and design professionals to align subcontract administration with overall project goals and objectives.
- Monitor and evaluate subcontractor performance, providing feedback and implementing corrective actions as necessary to ensure high standards are maintained.
- Lead and mentor a team of field subcontract administrators and coordinators, fostering a collaborative and high-performing work environment.
- Stay updated on industry trends and best practices in subcontract administration and management, incorporating relevant insights into project processes.