The Accounts Payable Accountant is responsible for managing the company’s accounts payable processes to ensure timely, accurate, and compliant processing of vendor invoices, employee expenses, and corporate card transactions. This role plays a critical part in maintaining strong vendor relationships, supporting financial reporting accuracy, and ensuring adherence to internal controls and company policies.The position will also administer the company’s RAMP expense management platform, including corporate card transactions, expense reimbursements, and spend management workflows. The AP Accountant will collaborate closely with accounting, procurement, and operational teams to streamline payment processes and improve financial efficiency.
Accountabilities:
Accounts Payable Operations
- Process vendor invoices accurately and timely, ensuring proper coding to the general ledger.
- Manage the full accounts payable cycle including invoice entry, approvals, payment processing, and reconciliation.
- Prepare and process weekly payment runs including ACH, wire transfers, and checks.
- Maintain vendor master records and ensure compliance with company policies and documentation requirements.
- Respond to vendor inquiries and resolve discrepancies related to invoices or payments.
RAMP Expense Management
- Administer and manage the RAMP corporate card and expense management platform.
- Review and reconcile corporate card transactions within the RAMP system.
- Monitor employee expense submissions and ensure compliance with company expense policies.
- Assist employees with expense reporting questions and RAMP system usage.
- Reconcile RAMP transactions with the general ledger and accounting system.
Reconciliation & Reporting
- Reconcile vendor statements and investigate discrepancies.
- Assist with month-end close activities related to accounts payable including accruals and reconciliations.
- Prepare AP ageing reports and support management reporting requirements.
- Maintain accurate documentation and audit-ready records for all AP transactions.
Internal Controls & Compliance
- Ensure all payments follow established internal controls and approval workflows.
- Assist with preparation of documentation required for internal and external audits.
- Maintain compliance with company policies and financial procedures.
Process Improvement
- Identify opportunities to streamline accounts payable workflows and improve automation.
- Support integration between the accounting ERP system and RAMP expense management platform.
- Assist in improving policies related to expense management and vendor payments.
Attributes:
- Safety Focus: Prioritize safety in all actions. Actively follow safety protocols, identify potential hazards, and take immediate steps to correct or report unsafe conditions. Model safe behavior for others and contribute to a culture of workplace safety.
- Have Humanity: Respect the input and ideas of everyone to create the best possible outcome.
- Be Transparent: Value transparency in all interactions, ensuring honesty and openness with each stakeholder.
- Drive Innovation: Seek new ways to improve and take on new challenges.
- Be Resilient: Adapt to the ever-evolving business needs enabled by resourcefulness and agility.
- Always Reliable: Deliver on your commitments and achieve your goals. Show up to work on time and complete your assigned tasks.
- Grit: Learn new things, actively seek feedback and training.
- Ownership Mindset: Take full responsibility for the quality and efficiency of your work. Proactively identify issues, offer solutions, and follow through. Treat company resources and goals as your own.
Required Knowledge/Experience:
- Bachelor’s degree in Accounting, Finance, or related field preferred.
- 3–6 years of accounts payable or accounting experience.
- Hands-on experience with the RAMP expense management platform required.
- Strong knowledge of accounts payable processes and internal controls.
- Experience working with ERP or accounting systems (such as SAP, NetSuite, Microsoft Dynamics, or similar).
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to manage multiple deadlines in a fast-paced environment.
- Strong communication skills with both internal teams and external vendors.
- Proficiency in Microsoft Excel and accounting systems.
- Ability to identify process improvements and implement best practices.