The Accounts Payable Specialist supports the accounts payable function by processing vendor invoices, maintaining accurate AP records, and ensuring transactions are properly documented and recorded in accordance with GAAP and company policies. This role focuses on invoice processing, reconciliation support, and audit-ready documentation.
Responsibilities
- Track and enter vendor invoices as they are received
- Review invoices on hold to confirm receipt of materials or required project/management approval
- Assist with invoice matching and payment readiness
- Support resolution of invoice discrepancies and disputes
- Review vendor statements to ensure all invoices have been received and recorded
- Prepare journal entries from spend management system or accounting system
- Ensure transactions are properly documented and coded prior to posting
- Update and maintain vendor records
- Perform AP activities in accordance with internal controls and company policies
- Maintain organized supporting documentation for audit purposes
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.