
The Contracts Administrator will assist the Project Manager with the administration of one or more projects. This role will include sub contract and head contract administration and the co-ordination of on-site activities.
The core skills required are:
· Contract Administration
· Financial Administration
· Computer literacy
· Strong communication skills.
A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.
· Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.
· Ensure that all invoicing is correctly coded and mathematically correct.
· All invoices are to be processed in a timely way.
· Ensure that amendments are raised for all approved variations and back charges.
· Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.
· Assist in the development of Subcontractor scopes of work.
· Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.
· Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.
· Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.
· Issue of Contract documentation, and follow up through to execution of subcontract
· Ensure subcontractors insurances, and other employer and statutory obligations are in place
· Establishing cost controls (eg Concrete, reo, scaffold, craneage etc) to ensure accurate forecasts are available
· Assess sub contract variations and making recommendations to the Project Manager regarding approvals of same
· Assist Project Manager in preparation and submission of head contract variations
· Maintain project variation status, budgets and subcontracts in Jobpac
· Maintain document control or oversee control of same by Project coordinator or Cadet if applicable.
· Timely submission of Inspection and Test Plans (ITP), and ensure that subcontractors implement same.
· Develop and maintain the project procurement schedule.
· Ensure all relevant sub contractor employment requirements are adhered to.
· Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.
· Assist the Project Manager in delegating
· Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.
· Provide advice to Project Manager with regard to the suitability of direct reports.
· Conduct performance and development reviews on direct reports.
Formal Communication
· Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.
· Attend and participate in all relevant meetings.
· Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.
· Participate in Client and Consultant meetings or reviews as required.
· Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.
· Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.
· Identify improvements in efficiency, WHS & Environmental performance, quality and cost.
· Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.
· Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.
· Initiate or recommend solutions to rectify deficiencies or issues.
· Work in a safe manner without risk to themselves, others or the environment;
· Correctly use and maintain Personal Protective Equipment (PPE).
Requirements
Benefits