Job Description and Deliverables
The Operations Assistant is a highly organised, proactive role combining administration, operations, contracts management, and executive support. This position plays a key role in ensuring smooth workflows, operational efficiency, and effective coordination across the business.
The role requires strong attention to detail, the ability to manage multiple priorities, and confidence working in a fast-paced environment.
Key Responsibilities
* Provide Executive Assistant support, including managing schedules, inboxes, meetings, and priorities
* Oversee day-to-day administration and operational tasks to ensure efficient workflows
* Manage contracts and agreements, including drafting, reviewing, tracking compliance, and monitoring renewals
* Coordinate with internal teams and external stakeholders to ensure tasks and projects are completed on time
* Support workflow management through task delegation, follow-ups, and process optimisation
* Prepare reports, presentations, and documentation as required
* Handle confidential information with discretion and professionalism
* Support ad-hoc projects and business initiatives as needed
Qualifications & Skills:
* Proven experience in administration, operations, or executive support roles
* Experience managing contracts and agreements is highly regarded
* Strong organisational and time-management skills
* Ability to multitask and prioritise effectively in a fast-paced environment
* Excellent written and verbal communication skills
* High attention to detail with a problem-solving mindset
* Proficiency in Google Workspace and/or Microsoft Office
* Familiarity with workflow or task management tools is an advantage
Personal Attributes:
* Proactive and self-motivated
* Strong attention to detail
* Reliable, trustworthy, and accountable
* Flexible and adaptable to changing priorities
* positive attitude
Important Note: needs to work on Saturdays (Friday day off)