Accounts Payable Specialist (Automotive | AU Client | Remote)

Location: Remote (Philippines)
Job Type: Full-Time (40 hours/week)
Working Hours: AU Business Hours

Position Overview

Carry out clerical and administrative tasks related to Accounts Payable, including supplier statement reconciliations, staff expense processing, corporate credit card reconciliations, and general ledger schedule reconciliations.

Role & Responsibilities

• Process supplier invoices accurately and in a timely manner, ensuring correct general ledger and departmental coding

• Perform 3-way matching (invoice, purchase order, and goods received) before processing payments

• Reconcile supplier statements monthly and follow up on discrepancies or missing invoices

• Prepare and process scheduled supplier payment runs (EFT/cheque) for review and approval

• Maintain and update creditor master files, including supplier setup and bank detail verification

• Respond to supplier queries promptly and professionally

• Perform general ledger and accounts payable reconciliations

• Provide general administrative support as required

Accounts Payable Duties

• Reconcile and process outstanding creditor balances

• Escalate disputed or overdue invoices to the Financial Controller

• Generate and distribute remittance advices after each payment run

• Reconcile corporate credit card statements and ensure proper coding and approvals

• Process and reconcile staff expense claims in line with company policies

General Duties

• Suggest process improvements where applicable

• Perform additional tasks as required by management

Key Performance Indicators (KPIs)

• All assigned tasks are completed within deadlines

• Supplier accounts are maintained within agreed payment terms

• All reconciliations (supplier, credit card, GL schedules) are completed on time

• Credit card and expense accounts have no unreconciled balances (except reported exceptions)

Core Behaviours

Teamwork

• Collaborates effectively with team members

• Shares information and contributes ideas

• Values team input and knowledge

Professionalism

• Maintains high standards of work and documentation

• Keeps work area organized and professional

• Presents self in line with company standards

Personal Effectiveness

• Demonstrates accountability and goal orientation

• Works with integrity, reliability, and adaptability

• Prioritizes tasks effectively and performs well under pressure

• Understands the impact of their role on business outcomes

Communication

• Listens actively and communicates clearly

• Asks relevant questions to ensure understanding

• Maintains clear and professional written communication

Customer Service

• Delivers high-quality service to internal and external stakeholders

• Responds promptly to inquiries and follows up effectively

• Demonstrates empathy and problem-solving in handling concerns