Assistant Payroll Administrator /SCAN HRMS Specialist

Our partner, a reputable group of companies in the Energy Sector, is currently on the lookout for a dedicated and detail-oriented individual to take on the role of the Payroll Administrative Assistant /SCAN HRMS Specialist. The role is vested in the HR department and reports to the Senior Payroll Administrator.

This is an ideal role for anyone who is working as a junior personnel /payroll administrator and wishes to take the next step in getting more involved into the pesonnel administrative process that lead to payrol

Mission: You will be a member of the HRBP team and collaborate with the internal payroll team and department heads. The primary focus of this role is to efficiently manage employee scheduling, time and attendance using the company’s HRMS system, which is SCAN HRMS, while also generating reports and ensuring compliance with relevant regulations. Gradually the role will feed to a more senior personnel administrator that can lead to the first level of team leadership

The Opportunity

You will be responsible for:

• Utilizing the SCAN HRMS system to accurately track and manage employee time and attendance records.
• Collecting, analyzing, reviewing, and processing time shifts and attendance in regards to time management of the employees (e.g., daily time schedules, new hires, digital card, leaves, overtime, etc.).
• Monitor and resolve discrepancies or issues related to timekeeping.
• Generating reports and other deliverables according to company needs, to provide insight.
• Ensuring compliance with labor law requirements, public authorities, and company employment contracts.
• Managing the data integration of the HRMS information system to other platforms according to the company’s procedures.
• Assisting in process improvements and optimization of HRMS functionalities to enhance efficiency.

Requirements

Must Have

• At least 2 years of working experience in a similar position, preferably in large scale, shift organisation
• A working knowledge of SCAN HRMS is mandatory
• Degree in Accounting, Economics, Business Administration or similar field
• Strong basis of Greek labour law regarding time attendance, shifts working, overtime /overwork
• Proficient user of excel

Skills & Competences

• Strong commitment to quality results
• Attention to detail /administrative ability
• Strong organizing capabilities
• Prioritization and management of multiple engagements
• Strong communication skills (oral and written)
• Ability to analyze and interpret data
• Proactive and problem-solving mindset
• Strong time management skills
• High level of discretion for confidential work and information

Benefits

• Base Salary of up to 1700 gross monthly
• ticket restaurant vouchers of 100 euros monthly
• A stable and secure working environment were you can grow
• Opportunities to reach soon to the next level

ABOUT US:

Founded in 2018, HumanI is an Executive Search firm, satisfying the needs of organizations for C-level, Senior and Middle positions, or specialised projects in the Engineering and Software functions. In parallel, through our partnerships we support HR Digital Transformation initiatives and build data analytics to facilitate informed decision making. Our competitive advantage stems from the collaboration of diversified people with backgrounds in HR, Psychology, Coaching, IT and Finance.

Our brand “HumanI”, stands for Human Intelligence, encompassing our belief that no matter how multifaceted, digitally advanced or artificially intelligent a system may seem, it will always be a creation of 𝗛𝘂𝗺𝗮𝗻𝘀. This human aspect and ethical part of our work makes us unique in what we do. Ethical Headhunting; treating our candidates as our true clients, investing time and effort, consulting them on their careers. Supporting our companies as genuine strategic partners, investing in understanding their own internal needs and market trends.

Each person is 𝗨𝗡𝗜𝗤𝗨𝗘 to us. After all, talent resides in deviations; embracing it, is the only way forward.

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