Position Summary
The Senior Project Manager is responsible for leading and overseeing a team of Project Managers who coordinate internal maintenance initiatives across condominium associations and individual units. This role ensures the successful execution of both operational initiatives and supporting portfolio Property Managers on large-scale capital projects, while maintaining strong vendor relationships and delivering projects on time and within budget.
Key Responsibilities:
Team Leadership & Oversight
- Supervise, mentor, and develop a team of Project Managers responsible for coordinating internal association and owner-related initiatives
- Establish clear expectations, workflows, and accountability standards across the project management team
- Monitor project pipelines and ensure timely execution of all assigned initiatives
- Provide guidance and escalation support on complex or high-risk projects
Capital Project Management
- Oversee and directly assist Community Managers with capital improvement projects ranging from $15,000 to $5,000,000
- Lead planning, budgeting, bidding, and execution phases of major projects (e.g., roofing, façade, mechanical systems, common area renovations)
- Ensure compliance with association governing documents, local regulations, and industry standards
- Identify risks proactively and implement mitigation strategies
Budgeting & Financial Performance
- Ensure all projects and internal initiatives align with approved budgets and financial expectations
- Track and report on project financials, including variance analysis and cost controls
- Partner with accounting and leadership to maintain financial transparency and accuracy
- Drive cost efficiencies without compromising quality or timelines
Vendor Management & Relationship Building
- Develop and maintain strong relationships with contractors, vendors, and service providers
- Source and onboard new vendors to expand capabilities and improve service quality
- Lead competitive bidding processes and negotiate contracts to achieve best value
- Evaluate vendor performance and hold partners accountable to service standards
Operational Execution
- Oversee internal initiatives across associations, ensuring consistent execution and communication
- Collaborate cross-functionally with property management, maintenance, and accounting teams
- Ensure all stakeholders (board members, owners, internal staff) are informed and aligned throughout project lifecycles
- Standardize processes to improve efficiency, scalability, and service delivery
Expectations for Success
- Projects are delivered on time, within budget, and with high quality outcomes
- Project Managers are effectively managed, held accountable, and continuously developed
- Strong vendor network is maintained and expanded to support business needs
- Internal initiatives consistently meet or exceed operational and financial expectations
- Communication with stakeholders is proactive, clear, and professional
- Processes are continuously improved to support growth and scalability
Requirements
Qualifications
- 5+ years of project management experience, preferably in property management, construction, or capital improvement projects
- 2+ years of leadership or team management experience
- Proven experience managing large-scale projects (six-figure to multi-million dollar budgets)
- Strong financial acumen, including budgeting and cost control
- Excellent communication and stakeholder management skills
- Ability to manage multiple projects and priorities in a fast-paced environment
Core Competencies
- Leadership & Accountability
- Strategic Thinking & Problem Solving
- Financial Management
- Vendor Negotiation & Relationship Management
- Organization & Execution Excellence
- Communication & Stakeholder Alignment
Benefits
- Schedule:
- First 6 months (training period): In-office 5 days per week
- After 6 months: Eligible for up to 4 work-from-home days per week
- What we offer:
- Industry-Leading Healthcare: Medical, Dental, Life, HSA
- Retirement savings Plan
- Competitive Compensation Packages (based on experience)
- Bonus Opportunities (based on performance)
- Work from Home & Flex Schedules
- Generous PTO Package
- Corporate Sponsored Wellness Program
- Quarterly Company Outings/Events