Provide operational and administrative support for the movement, and delivery of heavy machinery.
Liaise with government agencies including DOSH, PUSPAKOM, JPJ, and others to schedule inspections and ensure compliance.
Preparing handover checklists, warranty documents, and user manuals
Recording the delivery date to determine the official warranty start date
Ensuring all documentation is filed and updated in the internal system
Key in and manage accurate data records in the internal system (inventory, delivery, service schedules, etc.)
Process documents in accounting system such as invoices, quotations, and petty cash claims; track and file inspection reports.
Manage correspondence, including handling phone calls, emails, and written communication in a timely and professional manner.
Act as a liaison between departments to ensure smooth communication, better workflow, and task coordination.
Work closely with internal teams to ensure timely completion of tasks and effective communication.
Arrange courier services for document dispatches, spare parts, and handover materials as needed.
Monitor and report delivery/inspection progress to the operations team and management.
Perform any ad hoc tasks assigned by superior to support day-to-day operational needs.
Troubleshoot and ensure day-to-day tasks are executed smoothly and promptly.

Requirements

Nationality: Malaysian
Working Hours: Able to work on alternate Saturdays to ensure smooth business operations (1st & 3rd Saturday every month)
Language Proficiency: Fluent in Mandarin (spoken and/or written)
Experience: Minimum 1 year of experience liaising with government agencies such as DOSH, PUSPAKOM, and JPJ
Skills:

Ability to multitask effectively
Strong communication skills, including handling phone calls, emails, and written correspondence in a timely manner

Operation Admin Executive (Mandarin Speaker)