The Accounting Specialist is responsible for managing all financial transactions related to freight operations, including carrier payments, customer invoicing, billing audits, and expense reconciliation. This role ensures that all accounting activities within the 3PL operation are accurate, timely, and compliant with company policies.
Key Responsibilities:
- Prepare and issue customer invoices based on completed loads and verified documentation.
- Review and process carrier bills for payment, ensuring rate accuracy and deduction verification.
- Reconcile load financials between the TMS and accounting system (e.g., QuickBooks).
- Audit billing discrepancies and resolve payment disputes between carriers and customers.
- Maintain accurate records of payments, expenses, and outstanding receivables.
- Communicate with operations teams to verify load details and support billing accuracy.
- Track and report margins on loads and profitability by customer or carrier.
- Assist with month-end closing and prepare reports for management as needed.
Requirements
- 1–3 years of experience in logistics, freight brokerage, or accounting preferred.
- Strong understanding of transportation billing, accessorials, and rate confirmations.
- Proficiency with TMS platforms and accounting software (QuickBooks, Excel, etc.).
- Excellent numerical accuracy and attention to detail.
- Strong communication and problem-solving skills.
- Ability to handle multiple accounts and deadlines efficiently.
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- Peripherals and Workspace: A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.