Why This Role Exists
We don’t need a traditional assistant or task coordinator.
We need a high-impact operator who can act as a strategic partner to leadership while ensuring projects, priorities, and operations move forward without delays.
This role sits at the intersection of executive support, project execution, and operational efficiency—directly impacting leadership productivity, team accountability, and business momentum.
What You’ll Be Responsible For (Outcomes)
You manage and optimize executive operations
→ Leadership calendars, meetings, priorities, and communications are coordinated efficiently with minimal friction
You keep projects moving forward
→ Milestones, deliverables, and action items are tracked proactively, ensuring deadlines are met and nothing falls through the cracks
You act as a communication and coordination hub
→ Internal teams, clients, and stakeholders receive timely, professional, and organized communication
You drive accountability across projects
→ Teams stay aligned, follow-through is maintained, and leadership has visibility into project progress and blockers
You streamline workflows and improve operational efficiency
→ Processes within Google Workspace, project management tools, and internal systems are optimized for speed and organization
You prepare and organize critical information
→ Research, reports, documentation, and project updates are accurate, actionable, and readily accessible for decision-making
You handle sensitive business matters professionally
→ Confidential information, executive communications, and internal operations are managed with discretion and professionalism
You adapt to evolving business needs
→ Administrative tasks, operational projects, strategic initiatives, and ad hoc responsibilities are handled efficiently in a fast-paced environment
What You’ve Done Before
- 3+ years of experience as an Executive Assistant, Project Manager, or similar operational role (non-negotiable)
- Proven experience supporting executives, leadership teams, or managing operational projects
- Strong experience in project coordination, executive support, calendar management, and stakeholder communication
- Experience managing multiple priorities, deadlines, and workflows simultaneously
- High proficiency in Google Workspace and ability to quickly learn CRMs, AI tools, and project management platforms (Asana, Monday, ClickUp, etc.)
- Excellent written and verbal communication skills across different levels of stakeholders
- Strong organizational skills with exceptional follow-through and attention to detail
Who You Are
Proactive
→ You anticipate needs, identify gaps, and take initiative before problems arise
Process-oriented
→ You naturally create structure, systems, and workflows that improve efficiency
Highly organized
→ You can manage multiple moving parts without losing visibility on priorities
Solutions-driven
→ You focus on execution and finding ways to move projects forward
Adaptable
→ You can shift between executive support, project management, and operational problem-solving seamlessly
Professional
→ You maintain discretion, accountability, and clear communication at all times
Who This Is NOT For
This is not a fit if your experience is primarily:
- Administrative support with limited ownership of projects or operations
- Task-based coordination without accountability for outcomes or follow-through
- Roles where executive support or stakeholder communication was minimal
- Individuals who require constant direction rather than operating proactively
- Professionals uncomfortable managing multiple priorities in fast-paced environments
What Success Looks Like
- Leadership operates efficiently with priorities clearly managed and aligned
- Projects move forward smoothly with strong accountability and follow-through
- Teams and stakeholders experience organized, professional communication
- Deadlines, milestones, and deliverables are consistently met without reminders
- Internal workflows become more streamlined and operationally efficient
- Leadership has accurate, organized information to support decision-making
- Business operations continue running smoothly even in high-pressure situations
Requirements
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- Peripherals and Workspace:
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.