Reporting to the People & Culture Director, responsibilities and essential functions include, but are not limited to:
- Manage internal communication tools (staff memos, “TV, and staff notice boards)
- Draft and send memos regarding hotel activities, office closures, etc.
- Send correspondence to employees for key life events (weddings, births, bereavements)
Internal Events & Recognition
- Organize and implement the monthly Connection & Culture calendar
- Prepare and coordinate celebrations (national holidays, new hotel openings, etc.)
- Assist with and participate in major staff events (e.g., staff party, summer BBQ)
- Create weekly birthday lists, send out cards, and notify the People & Culture team
- Take and archive photos at all internal events and staff-focused client events
- Organize the General Staff Assembly
Administration
- Coordinate and distribute employee administrative requests
- Ensure digitalization of employee files
- Maintain and follow up on missing document records and reminders
- Assist in welcoming new employees
- Handle employee advance requests
- Ensure proper office closure procedures
- Handle internal and outgoing mail
- Manage key distribution (Residence, lookers)
- Maintain office supplies for the P&C department
- Oversee observation interns (planning, photos, evaluations, onboarding, and departures)
- Monitor intern development, conduct 1- and 3-month follow-ups, manage school evaluations and LinkedIn departure posts
- Prepare internal visit documentation with the P&C Director and ensure meeting room setup
- Prepare materials for school recruitment visits
- Take professional photos of employees and manage photo tracking
- Participate in hotel school recruitment days
- Retrieve employee files from archives
- Send registered mail
- Perform weekly locker room checks
- Comply with departmental policies and procedures
- Adhere to ergonomic, health, and safety standards
- Perform any other duties as assigned