The Academic Programs Specialist provides comprehensive academic and administrative leadership for both the Undergraduate and Graduate Programs within the Division of Electrical & Computer Engineering. The position oversees program coordination, student records, admissions logistics, graduate employment processing, and accreditation-related data management. This position works in close coordination with departmental staff to ensure alignment with Division policies, academic procedures, and operational priorities. The specialist operates independently in day-to-day program administration while supporting strategic academic oversight led by the senior departmental staff.
20% Program Coordination and Administration; Coordinate day-to-day operations for the department’s undergraduate and graduate programs; Support program planning, scheduling, and implementation in collaboration with faculty, program directors, and advisors; Assist with course scheduling, catalog updates, and classroom assignments.; Maintain and communicate accurate program information, including degree requirements, academic policies, and deadlines; Serve as the liaison between the department and the College Operations Office (HR and Finance) by coordinating student worker (graduate and/or undergraduate) appointment
20% Graduate Student Data Management; Maintain comprehensive and accurate data on graduate student enrollment, funding, milestones, progress to degree, and alumni outcomes; Develop and manage databases and tracking tools for graduate student records using Microsoft Excel, Teams, and SharePoint; Generate and analyze reports to support departmental and college planning, accreditation, and compliance with college and university policies
20% Graduate Recruitment and Admissions Support; Work with Graduate Student Advisor to Coordinate logistics for graduate student recruitment and admissions activities, including application tracking, communication with prospective students, and event support; Assist with the review and processing of applications in coordination with faculty and the Graduate School; Manage correspondence with applicants regarding application status, funding offers, and campus visit arrangements; Process assistantships, fellowships, and scholarships; prepare offer letters and other personnel forms; Serve as the department Student Employment Partner; Support the onboarding of new graduate students, including orientation, training, and initial advising.
20% Undergraduate Program Support; Provide administrative support to the undergraduate program, including data tracking for enrollment, advising, and student progression; Assist undergraduate advisors with record management, student communications, and coordination of advising sessions and events; Maintain and update undergraduate advising materials, program guides, and SharePoint resources; Support departmental recognition events, undergraduate research activities, and student engagement initiative
20% Advising and Student Support Coordination; Serve as a central resource for faculty advisors, graduate coordinators, and students regarding departmental academic procedures; Support the implementation of advising policies and best practices in collaboration with the department’s advising team; Provide frontline support to students by answering routine questions related to program requirements, forms, and deadlines. Other duties as assigned.
Minimum Qualifications
Bachelor's degree with 3 years of experience.
Strong data management and reporting skills with proficiency in Microsoft Excel, Teams, and SharePoint.
Excellent organizational, communication, and problem-solving abilities.
Ability to work independently, manage multiple priorities, and maintain confidentiality.
Demonstrated commitment to student success and support of a variety of academic communities.
Preferred Qualifications
Master's degree.
Experience with university enterprise systems (e.g., Banner, Workday, PeopleSoft).
Familiarity with graduate admissions processes, funding mechanisms, and academic policy compliance.
Experience working in a large, research-intensive university setting.
Experience supporting accreditation or assessment report.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encourages to apply - a degree is not requires as long as the candidates meets the required years of experience.
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.