IEA’s Financial Administration Team (FIN) has a key role in supporting the delivery of the IEA’s Programme of Work and Budget (PWB). The IEA is composed of approximately 450 staff with a regular annual budget of 36 MEUR. We have active voluntary contributions of approximately 70 MEUR, with annual voluntary contribution expenditure of 40 MEUR. The IEA also has 14.2 MEUR in annual publications and data revenue.
We currently have an opportunity for a Resource Management Advisor to manage a wide range of regular budget and voluntary contribution duties as well as publications and data revenue. S/he will be responsible for providing regular financial reporting to several Directorates and Offices in the IEA, to work closely with the FIN Client Service Contact person as well as the HR support team. S/he will assist the Financial Administration Manager in reporting to the IEA Committee on Budget and Expenditure and draft and present reports and analysis to the Committee, as required.
Main Responsibilities
- Manage the execution of the IEA's budget (regular budget and voluntary contributions) and co-ordinate the planning and management of expenditure in line with available resources and in conformity with OECD financial regulations.
- Participate in the application and negotiation process for new voluntary contributions, including drawing up budgets. Work in close consultation with the Office of the Legal Counsel of the IEA. Ensure voluntary contribution conditions are appropriate and acceptable to the IEA and the OECD. Manage all of the financial aspects of the acceptance procedure.
- Ensure donor conditions are equally respected during the life of the contribution. Advise project managers and assistants on the appropriate use of voluntary contributions. Plan expenditures on the different contributions in-hand, in close collaboration with project managers.
- Prepare interim and financial expenditure reports for donors along with the Client Service Contact person. Closely monitor due dates for financial reports and spending deadlines for all voluntary contributions, ensure timely spending out of all contributions.
- Provide regular budgetary reporting and analysis on regular budget and voluntary contributions to Directors and Heads of Division and ad-hoc reporting as necessary enabling them to make appropriate decisions for future expenditure. Flag and propose corrective action on abnormal or excessive consumption and identify and record savings from the staff budget for internal re-allocation. Bring any appropriate financial issues to the attention of the Financial Administration Manager. Foster and maintain excellent relations with colleagues in Directorates.
- Draft and present reports to the Committee on Budget and Expenditure on the Agency’s financial resources as required.
- Participate in the preparation of the IEA’s biennial Budget along with the Financial Administration Manager and contribute to the assembly of submissions for inclusion in the Programme of Work and Budget.
- Monitor and liaise regarding the administration of staff contracts with the HR support team. Contribute to the preparation, co-ordination and monitoring of staff plans and corresponding budget of the Agency and the financial implications of any staff movements for the Agency.
- Monitor and approve expenditure as appropriate (missions, procurement, invited experts etc.) and ensure conformity with OECD financial regulations for all expenditure and reporting. Liaise with the Office of the Legal Counsel for procurement and contracts as required.
- Represent the IEA in OECD administrative fora as required. Keep abreast of administrative reforms and systems in the Organisation and ensure the efficient implementation thereof in the IEA.