Job Posting Closing Times: Job postings are removed from advertising at12:00 A.M.on the closing date e.g., at midnight on the day before the closing date.
Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01
Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that:
Values intellectual curiosity and innovative teaching
Is attracted by the college's mission to promote equitable access to educational opportunities
Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
Focused on student academic achievement and postgraduate outcomes
Welcomes difference and models respectful interaction with others
Engages with the community both within and outside of ACC
Job Posting Title:
Coordinator CE Business OperationsJob Description Summary:
The Coordinator, CE Business Operations supports the Director, CE Business Operations, in preparing and monitoring the budget and financial reports, and managing of legal documents and repositories for planning and operations. The Coordinator expedites resolutions by monitoring the orderly flow of information and time-sensitive documents to stakeholders.Job Description:
Supervision Received and Exercised
Operates under the direct supervision of the department manager or designated supervisor. While the role does not typically include formal supervisory responsibilities, the coordinator may oversee limited hourly staff, including interns and temporary employees, and coordinate schedules. They may provide guidance to junior staff or new hires as part of onboarding and training processes. The position is expected to work independently on routine tasks while seeking direction for more complex assignments.
Competency Expectations
Coordinate activities within the programmatic area and/or department.
Create, maintain, and execute detailed plans for small- to medium-sized activities, initiatives, and/or projects.
Coordinate college personnel (possibly including outside personnel or industry partners) to support the planning, delivery, and execution of programs; coordinate schedules, hourly staff, materials, and participant documentation to ensure smooth operations and successful outcomes.
Support essential operational coordination for the department.
May be expected to train, coach, direct, and coordinate assigned personnel while adhering to organizational human resource policies and procedures as well as related employment laws.
Description of Duties and Tasks
Serve as the initial point of contact for departmental users on all matters related to budget preparation, policy, analysis, and procedures.
Coordinate schedules, resources, and documentation to support program delivery and operational excellence while working collaboratively with internal and external stakeholders.
Assist in annual budget development, ensuring alignment with departmental goals and compliance with ACC’s financial policies.
Establish and maintain effective working relationships with professionalism and discretion.
Monitor, review, and support evaluation of departmental budgets and performance measures.
Assist the Continuing Education division with interdepartmental budget amendments by developing and maintaining tracking tools, timelines, and workflows, ensuring accuracy and timely execution in allocation and reconciliation.
Monitor purchasing and ensure documentation and approvals are properly maintained.
Monitor expense records and ensure timely reporting to stakeholders.
Support inventory and property management activities within the Continuing Education division.
Maintain a centralized repository to track departmental MOUs, grants, and contracts.
Monitor upcoming grant and contract renewal and expiration deadlines and coordinate with business owners within the Continuing Education division to ensure timely action.
Assist with the processing and documentation of grants, contracts and MOUs, and related correspondence.
Support regular student record and other ad hoc reporting requirements for the Continuing Education division.
May coordinate or train student workers or temporary staff to support departmental operations and program delivery.
Job Requirements
Knowledge:
Understand and apply administrative procedures, principles, and practices.
Utilize organizing and planning practices.
Operate learning management systems and web learning tools.
Plan and manage events efficiently.
Apply supervisory principles, practices, and methods.
Understand the services and functions of educational institutions.
Supplemental Knowledge:
College operations, including organizational policies, procurement procedures, and records management.
Record retention and documentation practices.
Budget management, financial tracking, and performance measurement reporting.
Office management practices and internal control procedures.
Skills:
Effectively use interpersonal and communications skills, including tact and diplomacy when working with constituencies.
Effectively use organizational, managerial and event planning skills with attention to detail and follow-through.
Maintain confidentiality of work-related information and materials.
Focus on achieving optimum levels of service and maintaining high ethical standards and attention to compliance with college policies and regulations.
Demonstrate initiative and determination to provide valuable and timely services.
Exhibit exceptional phone, email, written and oral communication, customer service, and organizational skills.
Demonstrate effective communications and professional engagement with students and employees from a wide range of backgrounds.
Possess supervisory, coaching, and interpersonal skills as well as the ability to think independently and proactively solve problems.
Intermediate/advanced proficiency using standard office software applications.
Minimum Qualifications
Education:
Bachelor’s degree.
Four (4) years of related work experience or associate’s degree plus two (2) years of related work experience can be substituted for the required education (plus the required experience noted below).
Preferred Education:
Master’s degree
Experience:
One (1) year of related work experience.
Preferred Experience:
Experience with enterprise financial and budgeting systems (Workday and Adaptive Planning preferred).
Supplemental Experience:
Master’s degree or four (4) years of related experience may satisfy the minimum education requirements.
Physical Demands