Scope of Position:
The primary role of the Payroll & Benefits Officer will be to manage all the payroll functions including processing monthly payroll, administers the benefits program, and compensation program. This is a very hands-on position, forming part of the People and Culture team and requires close interaction with the Finance Team on a regular basis.
Essential Duties & Responsibilities:
Receives payroll information and will be responsible for accurate input of data into Company Payroll System.
- Align and stream the payroll and benefits system.
- Capture the monthly timesheet hours into the payroll system.
- Capture Commissions and Gratuities into the payroll system.
- Capture any adhoc payroll inputs and submissions, including deductions.
- Capture all leave according to company policies and procedures.
- Process Maternity leave remuneration in terms of the maternity leave contract.
- Audit payroll balance sheets, YTD earnings, etc
- Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
- Completes appropriate changes to employees direct deposits, Tax changes and benefits
- Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, leave accrual, tax deductions, benefit deductions, etc )
- Submit South African Revenue Services returns and relevant documentation to the Department of Labour in connection with payroll and benefits.
- Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
- Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and leave time in line with contracts.
- Balances Monthly Payroll and distributes reports and Employee Payslips.
- Manages all the Employee Benefits, i.e., Medical Aid, Retirement Fund, Disability, Retirement Plans and Death Claims.
- Assist with Salary Programs; ensuring equitable and consistent application of compensation policies and guidelines taking into consideration Salary and Remuneration Benchmarks.
- Assist in the Administration of compensation programs, reviewing changes in salaries for conformance to policy; identify and analyze compensation problems and recommend solutions.
- Assist with Off-Boarding of employees, including cancellation/transfer of Medical Aid, Provident Fund and ensure that the payroll system is updated accordingly.
- Documents and maintains administrative procedures for compensation, benefits and payroll process.
- Assists the other functions in the People and Culture department when required.
Competencies (Behavioural and Technical Skill Requirements):
- Ability to function effectively in a rapidly changing organization.
- Must be able to think logically and pay attention to details.
- Ability to handle multiple competing priorities.
- Provides outstanding customer service to answer questions/resolve issues related to benefits or payroll – must have an approachable demeanor to all employees.
- Strong working knowledge of payroll related legislation and tax laws.