We are looking for an individual who is task oriented, organized, and independently motivated. To start with, the successful candidate will perform day-to-day administration and assist members of the department with various tasks. Over the next 6 – 12 months, as skills and knowledge develop, the candidate will take part in the pre-event work for a variety of small groups, ski groups, catering only functions and weddings. This position is an entry-level position in the Conference Services department, and is perfect for a career-minded person who aspires to be a Conference Services Manager in the next 12 – 24 months.
Position Type: Permanent
Start Date: May 2026
Job Duties Include:
- In all tasks focus on delivering our brand promise and find ways to make special happen for our clients.
- Wide range of administrative duties.
- Answering the department’s phone calls in manager’s absence and managing inquiries.
- Updating the master BEO binder with changes from the BEO Change Log.
- Photocopy & distribute agendas & Banquet Event Orders (BEOs) per the distribution schedule.
- Maintain the daily distribution of Banquet Event Order Change Log.
- Sort & distribute all incoming and outgoing Conference Services & Catering mail.
- Menu design, printing and layout for Conference Groups.
- Maintain all general departmental files (IE. purchasing, meeting minutes, safety etc.).
- Account management and booking of internal meetings. Compile and distribute the weekly internal meeting agenda.
- Participate in Conference Services and Sales meeting and maintain a log of minutes.
- Maintain the Special Events, Entertainment and Food and Beverage sections of Sell web.
- Receiving and processing wedding inquiries. Sending out wedding information, drawing up contracts, receiving deposits and turning wedding files definite
- Other duties as assigned, by the Director of Conference Services