Responsibilities
Contractor Compliance and Relationship Management
Collaborates with the Office of Contracts and Grants (OGC) for responsibilities related to management of contracts and subawards.
Monitors activities of sub-awardees to confirm that subawards are in compliance and used for authorized purposes; reviews required financial and performance reports.
Monitors CRP contracts from initiation through closeout; reports infractions and reviews contract issues for possible risks and liabilities.
Contributes to drafting, negotiating, and executing contracts and other legal agreements.
Serves as a point of contact for contractors, partners, and staff to address contractual issues in collaboration with CRP management and project managers.
Maintains records of contracts and legal agreements, with a focus on monitoring ongoing compliance.
Develops risk management strategies to address contractor underperformance.
Designs control systems to document and address cases of CRP/NAS contract terms and policy violations.
Ensures that CRP activities align with institutional policies, regulations, and ethical standards.
Provides a consistent, high-quality contractor experience and support contractors in understanding compliance requirements.
Develops collaborative partnerships with technical project managers, Procurement Services, and Subaward Administration to support effective contractor engagement.
Training Development and Delivery
Leads the development and delivery of training and orientation programs for research proposal submitters, contractors, sub-awardees, and other external entities participating in CRP programs.
Designs and implements ongoing training programs for technical project managers and external CRP participants to ensure understanding of CRP processes, compliance requirements, performance expectations, and proposal standards.
Develops guidance materials, toolkits, instructional resources, and process documentation to clarify proposal requirements, contracting expectations, and compliance obligations.
Engages and manages external vendors to design, enhance, and deliver training programs in multiple formats, including in-person, virtual, and on-demand learning platforms.
Evaluates training effectiveness using participant feedback, performance indicators, and compliance trends; implement improvements as needed.
Collaborates with internal stakeholders to identify knowledge gaps and compliance risks that can be mitigated through targeted training and clearer process guidance.
Program and Process Improvement
Gathers feedback from contractors, proposal submitters, and other CRP stakeholders to identify recurring operational challenges and improvement opportunities.
Partners with contractors and program leadership to identify programmatic and procedural enhancements that strengthen efficiency, compliance, and participant experience.
Analyzes compliance trends, audit findings, and contractor performance data to recommend process improvements.
Creates, modifies, updates, and implements CRP procedural guidance and manuals to promote consistency and scalability across programs.
Advises CRP senior leadership on risks, mitigation strategies, policy development, and operational improvements.
Stakeholder Outreach and Engagement
Develops a process-driven approach to outreach and engagement with research partners and stakeholders.
Identifies partnership opportunities through collaboration with other TRB divisions and National Academies units.
Collaborates with CRP and TRB management to align internal goals with new and existing partner relationships.
Participates, as appropriate, in TRB Annual Meeting, oversight committee and board meetings, workshops, conferences, webinars, and other events.
Cultivates strong relationships with current and prospective partners to ensure a positive and consistent CRP experience.
Staff Management
Manages assigned staff. Ensures staff are appropriately trained and plans for staff development. Mentors staff. Initiates personnel actions. Conducts performance reviews. Interprets and ensures consistent application of organizational policies.
Confidentiality
Maintains confidentiality. Handles secure, privileged, sensitive, or confidential information with discretion and in accordance with organizational policies and procedures.
Maintains strict confidence to prevent disclosure.
Accesses such information strictly for work-related purposes, and ensures that it is securely stored, transmitted, and disposed of in compliance with organization guidelines.
Ensures procedures are in place to safeguard confidentiality and prevent unauthorized disclosure.
Provides ongoing training and guidance to team members to reinforce best practices in handling confidential information.
JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities
Knowledge of Federal Acquisition Regulations (FAR) and OMB Circulars.
Strong facilitation and stakeholder engagement skills.
Ability to communicate complex program and compliance requirements to diverse audiences.
Ability to solve complex problems using sound judgment and analytical thinking.
Ability to operate with substantial independence and manage multiple, complex projects.
Ability to lead, train, and develop staff.
Ability to build and sustain effective teams and collaborative relationships.
Strong written, verbal, and interpersonal communication skills.
Minimum Education/Training Requirements: Master’s degree in business administration, law, finance, or related discipline, or equivalent knowledge.
Minimum Experience: Six years of related professional experience, two of which were in a supervisory capacity.
Licenses, Certification or Registration: None.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
Other Details
Supervisory Responsibilities/Controls
Typically reports to Program Director. General direction is provided. May supervise or assists in the supervision of program staff.
Mental and Physical Capabilities
Ability to use a computer and applicable hardware/software to perform responsibilities.
Ability to use multiple technology collaboration platforms, including collaboration tools, e.g., Microsoft Teams, Asana.
Ability to write and create content.
Ability to receive direction from multiple staff/supervisors.
Ability to attend in-person meetings and events and provide onsite technical, logistical, and/or administrative support, as required.
Ability to facilitate/manage both hybrid and onsite meetings.
Ability to be visible on camera for meetings when remote.
Ability to interact in-person with multiple people and large groups.
Ability to work in a fast-paced environment and meet deadlines.
Ability to Focus/concentrate on tasks and multi-task, when needed.
Ability to begin work at the required time, per approved schedule.
Ability to perform work responsibilities onsite, where required.
Ability to lift/carry laptop and other mobile devices between work and home.
Ability to comm