Ā
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Ā
Ā
Job Summary
Aspire, a Massachusetts General Hospital program, specializes in helping children, teens and adults on the autism spectrum achieve success. Our programming is uniquely designed to help participants with Asperger profiles develop positive self-awareness, stress management and social competency skills so they can succeed at home, school, work and in community settings. Aspire offers year-round programming for individuals aged 5 years to adult, including weekly social groups, adventure summer camp for children, six-week summer programs for teens and young adults, and special events. For over thirty years, Aspire has championed individuals on the spectrum. We are dedicated to understanding and serving this population of exceptional individuals. Our structured therapeutic programming is guided by our comprehensive knowledge of who our participants are and our mission to best support them.
Ā
Qualifications
The Program Assistant is responsible for helping to manage the day-to-day operations of the summer program site while supporting Aspire summer staff to perform their jobs as efficiently and effectively as possible. This includes coordinating and supporting all administrative and secretarial aspects under the supervision of the Camp Directors and Operations Manager. In addition, this role includes helping staff develop clinical and programmatic supports for the staff and participants of the summer programs. This role is 40 hours/week, Monday - Friday.
1. Prior to the first day of camp (arrival of campers), coordinate with Operations Manager and Site Managers to assist in pre-camp paperwork and administrative responsibilities, such as organizing camper paperwork, creating camper files, and other necessary administrative tasks.
2. Initiate and maintain critical organizational tasks pertaining but not limited to: supporting the scheduling of parent conferences, tracking permission slips, coordinating with visiting field trips, and organizing family or staff events.
3. Answer Adventure Camp administration phone line and respond promptly to Adventure Camp administration voicemails and emails. Maintain professional communication with families, participants, staff, collaborators, and area agencies.
4. Track incoming necessary paperwork and maintain spreadsheets, databases, and confidential files in accordance with organizational HIPAA expectations.
5. Monitor and maintain administrative and clinical supplies inventory. Bring inventory needs to Site Managers and facilitate purchase process.
6. Track daily camper and staff attendance. Coordinate the status of all participantsā arrival and departure in collaboration with designated staff.
7. Bring any challenges or concerns to Site Managers or Operations Manager immediately. Be an active participant in your own supervision process.
8. Participate in program activities to build rapport with participants and support their participation when available.
Degree: Bachelor's Degree, required
Knowledge, Skills, and Abilities:
1. Desire to work in a team environment
2. Desire and ability to work in an outdoor setting
3. Ability to work independently
4. Ability to solve problems collaboratively with staff
5. Desire to help participants feel safe, succeed, and have fun
6. Ability to demonstrate a calm demeanor with children, caregivers, and staff
Ā
Additional Job Details (if applicable)
Ā
Remote Type
Ā
Work Location
Ā
Scheduled Weekly Hours
Ā
Employee Type
Ā
Work Shift
Ā
Pay Range
$17.71 - $24.28/Hourly
Ā
Grade
2
Ā
Ā
EEO Statement:
Ā
At Mass General Brigham, our competency framework defines what effective leadership ālooks likeā by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
massgeneralbrigham