Patient Liaison, Arabic Speaking

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

The primary onsite location is MGH main campus, 55 Fruit Street. Looking for candidates who can work from Brigham campus, 15 Francis Street on an as needed basis.

 

Job Summary

DEPARTMENT OVERVIEW:

International Patient Services is a dynamic, diverse, and highly customer-centric department designed to attract international patients to Mass General Brigham. It is a multicultural center that offers state-of-the-art comprehensive care and dedicated services to help patients, and their families navigate care and logistics. Our multilingual staff are proud to serve patients from around the globe and provide a seamless and outstanding experience, and the International Patient Liaison plays a pivotal part in the outstanding customer service patients, their families and other individuals reaching out to MGB’s international program receive.

GENERAL ROLE SUMMARY/OVERVIEW:

Under the supervision of the Administrative Manager, the International Patient Liaison is a lead Mass General Brigham conduit to patients, external companies, referral entities and government agencies in a designated country or region. They understand the healthcare dynamic in their company, country or region of focus while developing strong relationships with practice leadership and other key contacts both within Mass General Brigham and its entities to best assist patients with their health care needs in a discrete, often expedited manner.

The International Patient Liaison coordinates with clinical and administrative areas to schedule appointments, assist with guest services, and deliver a consolidated care itinerary. Works with physicians and executives within referring entities and serves as a primary liaison to government agencies and other national and international customer groups. The position requires attention to detail and the ability to work independently while handling multiple priorities and deadlines.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Patient Customer Service
  • Serves as the designated representative for patients to coordinate their care in an assigned international market
  • Provides highest level customer service to all healthcare providers and government referral entities; MGB clinical and administrative departments; and patients and their families
  • Oversees all scheduling and logistical matters for international patients traveling to Mass General Brigham entities for clinical care
  • Acquires and maintains comprehensive knowledge of services provided by Mass General Brigham affiliated hospitals
  • Executes high-level requests which may require some flexibility to usual operational procedures with the highest degree of professionalism and judgment
  • Develops and maintains strong relationships with Mass General Brigham professionals, ancillary services, and affiliated hospitals to expedite coordinated care for patients and clients
  • Manages international patient’s care coordination by planning all inpatient and outpatient care with providers for consultation, diagnosis, and medical procedures  
  • Manages letters of guarantee from embassies or insurance companies
  • Keeps in close coordination with patients and physicians of any issues that arise, including cancellation or rescheduling of services  
• Technology
  • Documents all communication in Customer Relationship Management (CRM) database and other internal systems; provides periodic data reporting
  • Maintains up to date knowledge of Mass General Brigham’s advances in technology and innovation
  • Tracks patient and referring entity preferences and metrics
  • Is or becomes an expert in electronic medical record and CRM systems relating to operational processes for current and prospective patients
• Seeks and promotes MGB alignment for all international activity related projects
• All employees are expected to embrace this commitment and demonstrate behavioral competencies in the following areas:  

• People: Focus on serving the community through collaboration and respect 
• Self- Management: Accountability, professionalism and commitment to growth and development 
• Organization: A commitment to quality, service, and exceptional performance  
• Other duties as assigned

SKILLS & COMPETENCIES REQUIRED:

• Capable of providing outstanding customer service
• Superior interpersonal skills to interact effectively with all levels of staff, patients, families, and community organizations required. Must be able to collaborate and consult in an effective interdisciplinary team approach
• Ability to work independently, as well as a member of a multidisciplinary team
• Experience coordinating multiple patient care activities at the same time in a matrix organization
• Demonstrated ability to effectively work with individuals at all levels of the organization, including clinicians and leadership, is strongly encouraged
• Knowledge of EPIC and Salesforce preferred
• Problem solving & facilitation:
  • Ability to think and address urgent patient and provider scheduling demands
  • Ability to take initiative and proactively identify problems and propose solutions
  • Exceptional organizational skills- ability to organize time and priorities effectively, asking for direction when appropriate
  • Flexibility to handle multiple tasks and deadline pressures
  • Ability to make decisions quickly and independently; must also understand when to escalate issues
  • Effective analytical skills; strong attention to detail
  • Ability to work well under pressure, to handle sensitive information, and to address multicultural matters
• Excellent verbal and written communications skills
• Proficiency in medical terminology, office automation and hospital registration
• Proficiency in third party reimbursement, billing and collection processes required
• Team player - works well with others
• Ability to relate to patients from varied countries and backgrounds and to respond to their needs, showing much cultural awareness and sensitivity
• Ability to manage a large and varied workload
• Strong computer skills required

EDUCATION/ EXPERIENCE: 

• Bachelor's Degree required; clinical or healthcare degree preferred 
• 3-5 years in a health care setting with clinical experience and administrative responsibilities preferred
• Proven diplomacy and cultural competence skills as well as the ability to work with all levels of management and medical professionals both within and outside of the organization
• Comprehensive knowledge of healthcare services, systems, and procedures
• Familiarity with MGB environments preferred
• Bilingual or Multilingual in Arabic preferred

WORKING CONDITIONS:

• Work location is based on the need of the operations and could be located at Massachusetts General Hospital, Brigham and Women’s Hospital, Assembly Row, or Hybrid
• Travel between MGB sites could arise
• Office Setting with occasional on-call and night or weekend work – sit, stand, walk/wheel, reach, lift under 15 lbs
• Professional attire at all times

FISCAL RESPONSIBILITY

• Ability to coordinate with International Patient Services Financial Coordinators

SUPERVISOR RESPONSIBILITY

• None

 

 

Onsite

 

55 Fruit Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$53,040.00 - $75,888.80/Annual

 

Grade

5

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our