Fellowship Program Administrator

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Gynecology Oncology ACGME Accredited fellowship program and administrative support for the Gynecology Oncology faculty.

Responsibilities include but are not limited to, organization of program-based activities, including recruitment, orientation,
event planning, maintenance of program and trainee files, compliance of evaluations and oversight of all duty hour monitoring processes and
audits, purchasing and expense tracking, program and trainee correspondence, up-keep of program and community database,
communicating and tracking detailed program information.

Essential Functions-Organization of program-based activities, including recruitment, orientation, event planning, maintenance of program and
trainee files, compliance of evaluations and oversight of all duty hour monitoring processes and audits, purchasing and expense tracking,
program and trainee correspondence, up-keep of program and community database, communicating and tracking detailed program
information.

-Process affiliation agreements for Residents rotating to other institutions. Keep abreast of any changes in Resident/Fellow
status, new assignments, etc., keeping the director informed. Keep track of residents’/fellows’ plans relating to research
rotations to gain a comprehensive understanding of current and future plans/rotations.
-Acts as liaison with Division Directors, Service Chiefs, and Fellowship Program Managers. Ensures that various administrative
activities are being coordinated with Clinical Fellowship programs. Coordinates activities with Pathology Administration,
Physician Services, and GME Office as appropriate.
-Regularly monitor and appropriately document schedule and conference changes throughout the year, as well as guest
speakers, vendors, and attendance.
-Coordinate first appointment and credentialing process with MGB Central Credentialing Office. Track completion of
appointment/credentialing process, notifying director of problems.
-Independently monitors special projects as required by Fellowship Directors, Administration, or Division Chiefs.
-Organization of program-based activities, including recruitment, orientation, event planning, maintenance of program and
trainee files, compliance of evaluations and oversight of all duty hour monitoring processes and audits, purchasing and
expense tracking, program and trainee correspondence, up-keep of program and community database, communicating and
tracking detailed program information.
-Responsible for generating certificates of completion for Residents completing training.

 

Education bachelor's degree Related Field of Study required

Can this role accept experience in lieu of a degree? yes

Licenses and Credentials Experience Graduate Medical Education, Hospital, or Healthcare

2-3 years preferred Knowledge, Skills and Abilities - Excellent
organizational skills. - Effective analytical skills. - Excellent communication skills.

Experience
Project management or project support experience 1-2 years required

ACGME Medical Education Project Management experience

Exceptional computer skills: MS Office including Word, Excel, PowerPoint, Teams, e-mail, Internet, spreadsheets, and scheduling.

Knowledge, Skills and Abilities
- Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong verbal and written communication skills, excellent interpersonal/communications skills, and a good command of the English language.

 

This position is a hybrid position with 4 days on-site and 1 day remote possible.
7:30 am to 5pm flexible

 

Hybrid

 

265 Charles Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$53,040.00 - $75,888.80/Annual

 

Grade

5

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework