Graduate Programs Assistant

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Position Summary:

The Schmidt College of Medicine at Florida Atlantic University is seeking a Graduate Programs Assistant in Boca Raton, FL.

The Schmidt College of Medicine is one of the fastest-growing medical schools in the nation, we are committed to advancing excellence in education, research, clinical care, and community engagement. Nationally recognized byU.S. News & World Report, the Schmidt College of Medicine partners with more than 300 community organizations from Miami-Dade to Vero Beach, creating meaningful impact across South Florida. Being a part of the graduate program team is an opportunity to contribute to the innovative education and career development programs for the Schmidt College of Medicine at FAU.

Summary of Responsibilities:

• Advises potential graduate students on programs of study, assists with the processing of graduate applications, advises students regarding course availability and scheduling, prepares graduation checklists, and conducts graduate student registration.

• Assists with registration for Directed Independent Research courses.

• Attends recruitment fairs at FAU and other universities to enhance identity and visibility.

• Assists with the graduate program communications to faculty. Ensures facilities and technology issues in the classroom or laboratories are resolved. Assists with the scheduling, classroom utilization, and Biomedical Science course offerings.

• Assists with the reviews of all COM Graduate Faculty course syllabi to meet Provost Office requirements and uploads syllabi to the appropriate FAU databases.

• Coordinates the scheduling, travel, finances, space allocation, accommodations, and honorariums with invited speakers for the COM Distinguished Lecture Series.

• Prepares reports and responds to informational requests.

• Maintaining databases and routine fiscal tasks in Workday.

• Help organize and facilitate the College of Medicine Office of Graduate Programs.

• Assist in facilitating IT requests for recording and live-streaming teleconferences of Office of Graduate Program-sponsored lectures and graduate courses.

• Assist in the organization and implementation of the College of Medicine Graduate Student Research Day, Fall Retreat, and any other events.

• Perform other related duties and complete special projects, as assigned by the Associate Director or Associate Dean.

Minimum Qualifications:

A high school diploma and five (5) years of appropriate experience required.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.


Preferred Qualifications:

Excellent verbal and written communication skills are essential to success in this position.

Excellent customer service skills; evidence of being relationship-driven with the proven ability to establish rapport with students, faculty, and recruiters.

Ability to multitask in a fast-paced environment, work effectively under pressure, and adapt to changing priorities and fluctuating workloads.

Strong organizational work skills, defining tasks, prioritizing assignments, meeting deadlines and following through on all projects independently.

Entrepreneurial orientation, proven track record of taking initiative and making things happen (i.e.
self-starter).

Proficiency with web-based resources, spreadsheet and presentation software required (MS Word, PowerPoint, Outlook and Excel).

Strong interpersonal skills and emotional intelligence.

Track record of successfully collaborating with a wide range of stakeholders.

Salary:

$48,000 annually.

College or Department:

COM: Graduate Programs Administration

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. -5 p.m. Evenings and weekends as needed.

Application Deadline:

2026-05-05

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume


OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.