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Position Summary:
The College of Arts and Letters at Florida Atlantic University is seeking an Art & Museums Collections Coordinator in Boca Raton, FL.
Under the supervision of the University Galleries Director, and in alignment with University Art Committee policies, the Art & Museums Collections Coordinator serves as steward of Florida Atlantic University’s historic and cultural collections. This position is essential to advancing FAU’s mission by ensuring the preservation, documentation, and activation of the University’s collections as catalysts for research, pedagogy, and community engagement.
The position plays a role in advancing FAU’s institutional goals by implementing professional museum standards aligned with American Alliance of Museums (AAM) Core Standards and best practices in registration, documentation, and risk management.
The Art & Museums Collections Coordinator will directly support FAU’s strategic pillars. Through research, this role ensures collections are properly documented, digitized, and made available for faculty and student inquiry. This role aids student success by embedding experiential learning in collections care, digital humanities, and interdisciplinary scholarship.
The Art & Museums Collections Coordinator will boost community engagement by preserving and ethically interpreting cultural assets that are accessible to the wider public. This role will reflect institutional resilience by establishing professional collections stewardship practices that mitigate risk, ensure compliance with accreditation standards, and secure donor confidence.
Summary of Responsibilities:
Advance toward American Association of Museum accreditation readiness.
Serve as a regional leader in digital collection access.
Attract external funding by demonstrating capacity for responsible collections care.
Sustain and grow FAU’s reputation as a forward-thinking, research-intensive institution
Oversee the documentation, cataloging, and preventive care of objects d’art, historical artifacts, and teaching collections.
Maintain and update the University’s collections management system (Artwork Archive and/or successor platforms).
Continues and expands the Collections Digitization and Inventory initiatives, including metadata repair efforts, ensuring accuracy, accessibility, and long-term sustainability across all holdings.
Facilitate faculty and student research by coordinating access to collection materials for study, exhibition, and publication.
Supervise, train, and mentor student assistants and interns in object handling, data entry, digital scholarship, and museum best practices.
Assist with incoming and outgoing loans, condition reporting, and exhibition installations involving collection objects.
Support donor stewardship, provenance research, and documentation of new acquisitions in compliance with FAU and Foundation policies.
Enhanced FAU’s visibility and community impact through marketing collections.
Collaborate with campus units to integrate collections into coursework, interdisciplinary projects, and public programming.
Prepare reports, maintain inventories, and ensure compliance with insurance, audit, and risk management requirements.
Assist and support the University Galleries Director in all other collections-related tasks.
Perform other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master's degree from an accredited institution; or a Bachelor’s degree from an accredited institution in Art or Art studies and two years of experience required.Salary:
$50,000 - $55,000 Annually.College or Department:
A&L: GalleriesLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 9 a.m. - 5 p.m. Occasional evenings and weekends as needed.Application Deadline:
2026-05-12Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:fau