Administrative Assistant

Perform general administrative duties in support of individuals, teams, and business processes

Develop, compile, and analyze basic information for inclusion in reports or presentation materials

Prepare charts, graphs, and tables to support business insights and decision-making

Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials

Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there

Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning

Arrange domestic and international travel, including visa processing

Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations

Assist with processing legal contracts and maintainingaccurate customer master data

Compile and edit presentation content from multiple sources and distribute reports to stakeholders

Maintain agendas, action item lists, and program plans, escalating issues when needed

Respond to routine correspondence following established procedures

Create and manage SharePoint sites and shared drives to keep teams organized

Communicate proactively to meet internal and external client needs

Maintain key relationships with customers and internal departments to understand and support customer expectations

Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns

Provide back-up support to other administrative team members as needed

Organize and maintain office systems, supplies, and equipment

Location: Naperville, IL

Business/Division/Leader Supported:  GBS+ Platform

Work week and Shift: Mon - Fri, 8AM - 5PM

You’ll support senior leadership in a fast-paced, high-impact environment

You’ll be a trusted partner in both day-to-day operations and strategic initiatives

High school diploma or equivalent

Four years of administrative experience

Immigration sponsorship is not available for this position

Bachelor’s degree

Intermediate proficiency in MS Office (Outlook, Excel, PPT)

Experience successfully managing multiple, competing priorities to meet deadlines

Excellent verbal and written communication skills, with a strong customer service focus 

Organizational skills and attention to detail 

Experienceanticipating needs, being resourceful, and using sound judgment and tact

Critical thinking, analytical, and problem-solving skills

Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff 

Experience working independently, as well as collaborating in a team environment

Reliability, flexibility and approachability 

Process oriented, adaptable, reliable, flexible and approachable

Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!  

The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments  

The ability to make an impact and shape your career with a company that is passionate about growth  

The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best