Supplier Registration Analyst

Summary:

HHMI’s labs rely on a broad spectrum ofsuppliers tosupporttheir groundbreaking work. The Supplier Registration Analyst plays a critical role in ensuring suppliers are onboarded accurately, efficiently, and in compliance with Institute standards.

This role serves as thecentral pointof coordination for supplier onboarding and maintenance across APEX and Workday. You will manage high-volume requests, resolve issues across teams, and ensure supplier data isaccurate, complete, and compliant. Success in this role requires strong attention to detail, ownership of workflows from start to finish, and a customer-focused mindset.

This positionreports to the Manager of Accounts Payable andis based at HHMI’s headquarters in Chevy Chase, MD. It follows a hybrid schedule of three days in the office per week. 

What we provide:

• Mission-FocusedWork:Your contributionswoulddirectly support the tools and systems behind groundbreaking science.

• Collaborative Team Environment:Join a team that values continuous learning, knowledge sharing, and mutual support.

• Competitive Total Rewards Package:Comprehensive healthcare, generous retirement contributions, paid leave, and additional programs that support well-being and professional development.     

Whatyou’lldo:

Supplier Onboarding & Workflow Coordination 

• Manage end-to-end supplier onboarding and updates, serving as the primary point of contact for internal teams and externalsuppliers.

• Monitorworkflows and ensure requests are completed within established SLAs. Track progress, follow up on dependencies, and resolve delays to keep processes moving.

Validation, Compliance, & Data Integrity 

• Review supplier data and validation results to ensure accuracy, completeness, and alignment withpolicy.

• Ensuresupplier recordscomply withInstitute policies, regulatory requirements, and internalcontrols.

• Validate taxclassifications anddetermine1099applicability. 

• Maintainhigh-qualitysupplier datato support downstream systemsand reporting(Workday, P2P, etc.). 

• Escalaterisks or discrepancies as needed to ensure compliance.

Cross-Functional Coordination & Systems Support 

• Partner with Procurement, Accounts Payable, Tax, and other teams to resolve issues and support complex supplier scenarios.

• Support APEX and Workday processes, including testingactivities.

• Manageand track system-related issues (e.g., Jira), including intake, prioritization, and resolution.

What you bring:

Education 

• Bachelor’s degree required

Experience 

• 4+years of experience in supplier management,procurement,accounts payable, or a related field.

• Experience working with supplier onboarding workflows and data validation processes.

• Prior experience reviewing and validating tax classifications todetermine1099 reporting preferred.

Systems Preferred:

• Familiarity with Workday, Ariba, or similar P2P systems

• Exposure to supplier risk or validation tools (e.g., Apex Analytics)

• Experience supporting system testing or UAT

Skills and Abilities 

• Ability to managehigh-volume work and competing priorities. 

• Strong problem-solvingskillsandability to resolve issues end-to-end.

• Clear, professional communicationskillsand customer servicefocuswith internal stakeholders and external suppliers. 

• Customer-service mindset with a focus on accuracy and responsiveness.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, inclu