Ensures a fluid work environment within the office of the Senior Vice President and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
As a trusted Executive Assistant, you will provide high-level support to our new Senior Vice President of Talent and Culture. This is a pivotal, fast-paced role where your organisation, judgement and ability to anticipate needs will make a meaningful impact every day.
What you'll do:
- Coordinate complex, high-level diary and Outlook calendar management
- Take minutes when required, capturing actions and ensuring timely follow-up, utilize and drive effective, efficient use of AI tools to support
- Stay “executive-ready” by proactively spotting potential issues early and resolving them before they cause delays
- Manage a busy weekly travel schedule domestic international travel logistics. As well as operating across global organisations and familiarity of time-zones
- Oversee executive expense reporting and submissions
- Organise, check, and process executive-level approvals and financial authorisations across delegate platforms
- Ensure all expense reports comply with Comcast policies
- Prepare relevant information and briefing materials for meetings; respond to appropriate information requests from Directors and the C-Suite EA team.
- Ensure Senior leadership team and Talent & Culture leaders and their teams process critical items on time, including monthly closes, board submissions and budget deadlines
- Plan, organise, and support team offsites, events and social activities
- Build solid relationships with internal and external stakeholders
- Track and help drive completion of key deliverables, following up on outstanding actions
- Provide Office management and lead officed relations for engagement, planning, comms at Bedford (BBC office)
- Provide highly confidential administrative support, exercising strong judgement and discretion
- Welcome and manage visitors, ensuring a polished and professional experience
- Understand and actively participates in Environmental, Health & Safety policies and procedures by following establishes processes as well as training other team members