Conference Sales & Events Coordinator

We’re looking for an energetic, client-focused Conference Sales & Events Coordinator to join our team at Oaks Cypress Lakes Resort on a 12-month Contract. If you’re passionate about creating memorable experiences, managing seamless events, and building strong client relationships, this could be your next exciting opportunity!

About the Role

As our Conference Sales & Events Coordinator, you will play a key role in driving event success at one of our most iconic resort destinations. You’ll manage conferences, corporate functions, weddings, wellness retreats, and social events from enquiry to execution ensuring every detail is delivered with excellence.

This role combines sales, operations, and relationship management, offering variety, responsibility, and the chance to grow within a supportive team environment.

What You’ll Be Doing

Sales & Business Development

• Seek new business opportunities via cold calls, site inspections, and trade shows
• Prepare tailored proposals and event packages
• Promote and cross-sell Oaks Hotels & Resorts properties
• Ensure deposits, payments, and documentation are completed accurately

Event Coordination

• Manage all event logistics for weddings, conferences, retreats, and functions
• Be the onsite point of contact, ensuring smooth handovers to F&B teams
• Maintain accurate event files and update booking systems
• Communicate event changes and attend weekly BEO meetings

Client Service

• Build and nurture strong client relationships
• Provide exceptional service with a professional, “can-do” attitude
• Support peak event periods and collaborate with internal stakeholders