Position Purpose:
Responsible for performing two or more accounting/HR support functions including: Accounts Payable, Billing,
Accounts Receivable, and Payroll. Provides support for special projects, audits and annual activities including
budget preparation. The Accounting Coordinator I receive training, guidance, and problem solving support from
their supervisor on a regular basis. The position is expected to continually work on accounting skill development
and enhancing their knowledge of the accounting processes and procedures.
Primary Duties /Responsibilities:
- Compile and review payroll information, including checking timesheets for accuracy and completeness, prior to routing data to ADP for processing.
- Assist new and existing employees with benefit changes, payroll questions, etc.
- Enter purchase order information into the purchasing system including proper account coding.
- Assist with purchasing card transactions including obtaining and uploading proper supporting documentation, communicating with vendors on payment and updating transactions with proper account coding.
- Route vendor invoices through the electronic approval process.
- Match purchase orders with vendor invoices and assign appropriate accounting general ledger codes on invoice and enter into the accounts payable system.
- Submit and process non-purchase order purchases including proper account coding.
- Handle vendor inquiries with reference to past due invoices and determine status of invoice.
- Prepare customer invoices and reports.
- Enter customer cash receipts or assist the Shared Services Center with cash receipt application.
- Understand and apply sales and use tax rules that apply to vendor purchases and customer invoicing.
- Other duties as assigned.