Union: Non-Union
Department: Corporate and Community Partnerships
Hours: 35 hours
Salary range: $60,000 - $69,000 (with additional benefits such as bonuses, pension, etc.)
Status: Permanent, Full Time
Vacancy: Backfill - Existing Vacancy
Posted Date: March 6, 2026
Closing Date: March 22, 2026
The Senior Coordinator, RIDE & RIDE North Events is an integral member of the Corporate & Community Partnerships Team, and plays a key leadership role in the planning, procurement, participant experience, and operational delivery of the RIDE(s) portfolio, that includes both RIDE and RIDE North, helping to raise over $22MM annually.
This role combines strategic event execution, vendor and procurement management, and cross-functional project leadership. The successful candidate will have the opportunity to own key operational streams — including merchandise procurement and accommodation strategy — ensuring delivery excellence, fiscal responsibility, and exceptional participant experience.
You are a proactive project manager who thrives in complexity, brings strong commercial judgment, and leads with accountability with an eye to detail.
Key Responsibilities
Event & Operational Leadership
- Lead assigned operational workstreams across RIDE and RIDE North from planning through execution and post-event reconciliation.
- Develop detailed project plans, timelines, budgets, and contingency strategies.
- Serve as on-site lead for designated operational areas during event delivery.
Procurement & Merchandising Ownership
- Lead end-to-end procurement initiatives for event merchandise including jerseys, apparel, and participant swag while developing quantity forecasting models aligned to registration trends and fundraising thresholds.
- Support vendor sourcing, RFP processes, contract negotiation, and production timelines.
- Oversee quality control, fulfillment coordination, and budget administration.
- Identify opportunities for cost efficiencies while maintaining brand and participant experience standards.
Accommodation Strategy Leadership (RIDE & RIDE North)
- Own the full accommodation strategy for both events, including venue negotiations, room block forecasting, and participant allocation processes.
- Serve as the main point of contact for hospitality partnerships with all lodging partners.
- Oversee participant communications related to housing logistics and manage risk mitigation plans related to capacity, attrition, and last-minute changes.
Data, Reporting & Continuous Improvement
- Conduct regular reporting and analysis across procurement and merchandising activities - encompassing order tracking, product flow, vendor performance, and budget alignment - as well as key operational areas such as fundraising trends, participant retention, reward fulfillment, and accommodation utilization.
- Analyze participant and operational data to inform year-over-year optimization and document and refine internal processes to improve efficiency and scalability.
- Provide general administrative support to AVP, Cycling Programs.
- Other assigned tasks that may include reporting, special projects, continuous improvement projects, process documentation, etc.
Cross-Functional Collaboration
- Partner closely with internal team functions including Fundraising, Marketing, Finance as well as external Vendor Teams to ensure alignment and high-quality execution.
- Provide leadership and clarity across internal stakeholders, ensuring deliverables are met on schedule.