Purpose of the Position:
The Payroll Analyst is responsible for accurately and compliantly processing payroll, with a strong focus on multi-state taxation. This role serves as a subject matter expert on state and local tax regulations, ensuring payroll operations adhere to all applicable laws and reporting requirements across multiple jurisdictions. This position partners closely with HR, Finance, and external vendors to resolve payroll discrepancies, support audits, and implement process improvements that enhance accuracy, efficiency, and compliance.
Job Responsibilities:
- Process, review, and validate payroll for salaried and hourly employees, ensuring accuracy and timeliness
- Manage payroll tax calculations, filings, and reconciliations at the federal, state, and local levels
- Ensure compliance with all payroll tax laws, regulations, and reporting requirements
- Review and reconcile payroll tax filings, including quarterly and annual returns (e.g., Forms 941, 940, W-2, W-3, state equivalents)
- Analyze payroll and tax data to identify discrepancies, trends, and root causes
- Partner with HR, Finance, Accounting, and third-party vendors to resolve payroll and tax-related issues
- Support payroll tax audits, agency notices, and inquiries; research and resolve discrepancies
- Monitor changes in payroll tax legislation and assess the impact on payroll processes
- Maintain payroll and tax documentation, procedures, and internal controls
- Assist with payroll system upgrades, tax configuration, implementations, and testing
- Respond to employee payroll and tax inquiries with professionalism and confidentiality