The Accounts Payable Supervisor is responsible for overseeing the daily operations of our Accounts Payable department. This includes supervising staff, managing processes, providing high-level customer service to internal and external customers, overseeing all aspects of the vendor master activities, and ensuring all disbursements are processed and reconciled daily with no loss.
Responsibilities:
- Responsible for invoice processing and workflow exceptions supported by offshore resources in SAP and Ariba systems
- Oversees banking and daily payment process reconciliations
- Responsible for unclaimed property functions including research/due diligence, reporting, and annual filings in accordance with state filing guidelines
- Manage the monthly aging and bi-weekly duplicate review processes
- Oversee daily customer service inquiries using the Smartsheet Tracking tool for all external and internal customers
- Responsible for the RR Donnelley Virtual Card Program including aging review, reporting, and vendor administration
- Maintain and enhance all internal controls for the Accounts Payable Vendor Master for SAP and Ariba systems
- Manage the daily activity and reporting for vendor changes/additions and ACH validation and set up within (CVMS) Centralized Vendor Management System
- Oversee the daily disbursement functions to include Accounts Payable, Payroll and Accounts Receivable checks, ACH, and IACH (International ACH) payments
- Responsible for the annual 1099 reporting and processing
- Implement and support projects/programs that continually improve and simplify the accounts payable function and supplier payment process while maintaining a high level of accuracy
- Prepare performance reviews and provide feedback that will lead to improved performance
- Support and participate in the transition of new business to P2P Operations and Shared Services
- Performs other tasks as assigned or requested